Operations & Administrative Coordinator – Trucking Company

Operations & Administrative Coordinator – Trucking Company Company: Expert Truckers LLC Location: Dixon, CA (In-Person Only) Job Type: Part-Time, with potential for Full-Time Pay: $23.00–$26.00 per hour Schedule: Monday–Friday, approximately 25–30 hours per week About the Position Expert Truckers LLC is a growing transportation company seeking an organized, dependable, and self-motivated Operations & Administrative Coordinator to support our daily business operations. This is a hands-on, in-office position involving transportation coordination, administrative work, driver documentation, invoicing, and general office management. We are a small, growing company looking for someone who takes initiative, pays attention to detail, and can work independently as responsibilities increase. Key Responsibilities Administrative & Accounting Support Prepare invoices and organize shipment documentation. Collect and process bills of lading (BOLs) and proof of delivery (PODs). Monitor outstanding invoices and follow up on payments. Maintain accurate records using company software and spreadsheets. Organize electronic files and office documentation. Driver & Fleet Administration Maintain driver qualification files and compliance documentation. Monitor driver license, medical certificate, and registration expiration dates. Assist with recruiting, hiring paperwork, and onboarding. Track vehicle maintenance and inspection records. Coordinate routine administrative requests from drivers. Transportation Operations Assist with load tracking and shipment updates. Communicate with drivers, customers, and dispatch. Confirm pickup and delivery appointments. Maintain accurate shipment and operational records. Assist with scheduling and resolving routine operational issues. Qualifications Strong organizational and multitasking skills. Excellent communication and attention to detail. Proficiency with computers, email, and Microsoft Excel or similar software. Ability to work independently and manage priorities. Professional, reliable, and willing to learn. Previous experience in transportation, logistics, dispatch, or office administration preferred. Familiarity with DOT compliance, trucking documentation, or transportation management software is a plus. Trucking experience is preferred but not required. Training will be provided to the right candidate. What We Offer Competitive hourly pay. Consistent weekday schedule. Professional, supportive work environment. Hands-on training and opportunities to develop new skills. Potential for increased responsibilities and full-time employment. Work Location In person – Vacaville, California. This position is not remote or hybrid. How to Apply Please submit your resume through Indeed. Candidates with trucking, logistics, dispatch, accounting, or administrative experience are encouraged to apply. Expert Truckers LLC is an Equal Opportunity Employer. Pay: $23.00 - $26.00 per hour Expected hours: 20.0 – 30.0 per week Benefits: Flexible schedule Retirement plan Work Location: In person

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