Open Rank Administrative Assistant (Level I – Level III)

University Staff Description University of Colorado Anschutz Medical Campus Department: Medicine – Infectious Diseases Job Title: Open Rank Administrative Assistant (Level I – Level III) Position #: 00853619 – Requisition #: 41267 Job Summary: This position plays a key role in supporting the Division of Infectious Diseases within a dynamic academic medical center. The successful candidate will serve as a trusted partner to faculty and staff leaders, ensuring the efficient day-to-day operation of the office. In this highly visible role, the employee will collaborate with faculty and staff across the division to plan impactful programs and events, manage administrative and operational functions, and serve as a central resource for faculty and staff across the division. Key Responsibilities: Provide comprehensive administrative support to faculty and staff leaders, including calendar management, meeting scheduling, correspondence, and coordination of virtual and in-person meetings. Coordinate division meetings, programs, and events—including faculty meetings, orientations, retreats, wellness initiatives, and other activities—managing logistics, venues, catering, rentals, promotion, and on-site support in partnership with division leadership and the Faculty Wellbeing Director. Manage day-to-day office operations and shared spaces, including facilities requests, copier and conference room support, meeting technology, inventory and supply procurement, mail distribution, and coordination with IT and other campus service providers. Coordinate end-to-end logistics for faculty candidate interviews, including interview itineraries, travel and lodging, hosted meals, candidate job talks, on-site support, and travel and expense reimbursements. Lead new faculty onboarding, including orientation, workspace preparation, technology and equipment setup, badging, onboarding materials, and guidance on campus resources and administrative processes. Reconcile procurement, travel, and other divisional expenses in accordance with established policies. Coordinate division social media communications, including content planning, creation, scheduling, and posting. Provide backup coverage to ensure continuity of administrative and operational functions, while supporting special projects and performing additional duties as assigned. Work Location: Hybrid – This role is eligible for a hybrid schedule of 3 days per week on campus. Attendance on campus is required on the days of events the employee is coordinating or supporting, which may occur on any weekday and occasionally on weekends. Why Join Us: The Division of Infectious Diseases is dedicated to improving health through outstanding patient care, innovative research, and transformative education. We provide expert, compassionate, and collaborative infectious disease care, advance the field through scientific discovery, promote best practices in antimicrobial stewardship and infection prevention, and train the next generation of clinicians and physician-scientists. Our work extends across the Mountain-Plains region and beyond, with a commitment to advancing health equity, expanding knowledge, and improving the lives of the patients and communities we serve. Why work for the University? We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including: Medical: Multiple plan options Dental: Multiple plan options Additional Insurance: Disability, Life, Vision Retirement 401(a) Plan: Employer contributes 10% of your gross pay Paid Time Off: Accruals over the year Vacation Days: 22/year (maximum accrual 352 hours) Sick Days: 15/year (unlimited maximum accrual) Holiday Days: 15/year Tuition Benefit: Employees have access to this benefit on all CU campuses ECO Pass: Reduced rate RTD Bus and light rail service There are many additional perks & programs with the CU Advantage. Q…

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