Onsite Coordinator I, Inventory & Material Mgmt

The Opportunity: In this role, you will report to the site services supervisor and will work closely with the Avantor’s Lab and Production Services professionals to serve our customers by performing customized, mission-based lab work and research protocols that help return time back to science. Hourly Rate: $24 - $29 Shift: Monday - Friday, 7 am - 3:30 pm Location: Santa Clara, CA Benefits: Health and Wellness: Medical, Dental, Vision, and Wellness programs (eligible for medical coverage on day 1) Time Off: Paid Time Off (PTO), Company-paid holidays, Choice holidays, etc. Financial Well Being: Spending Accounts: Flexible Spending Account (FSA), Health Savings Accounts (HSA), commuter benefits, 401(k), tuition assistance, employee stock purchase plan discount Added Protection Coverage: To include critical illness, hospital indemnity, accident, legal, identity theft protection, pet, auto, and home insurance. Recognition: Celebrate your peers and earn points to redeem on gifts and products What we’re looking for Education: High School Diploma or GED required Experience : 3+ years of experience in inventory management, material handling, warehouse operations, or supply chain in a laboratory, pharmaceutical, biotech, or regulated environment Collaboration Tool: Microsoft Teams experience Proficient use of inventory management technology/software Experience with barcode scanning, warehouse management systems and handheld data collection devices Intermediate proficiency in Microsoft Excel (pivot tables, VLOOKUP, data filtering) and Outlook Understanding of FIFO, FEFO, lot tracking and expiration management principles Familiarity with cycle counting methodologies, variance investigation and root cause analysis Preferred Project management or leadership experience preferred Experience with Lean Six Sigma tools (5S, value stream mapping, root cause analysis) Familiarity with CAPA processes and quality management system requirements How you will thrive and create an impact Avantor’s Lab and Production Services team is a crucial part of the Avantor Services group serving over 500 customers in biopharma, pharmaceutical, educational, industrial, and high-tech industries with customizable, flexible solutions and end-to-end laboratory operations support. In this role you will: Inventory Control and Variance Investigation Conduct and lead cycle counting activities across assigned stockrooms and storage areas Investigate inventory discrepancies by tracing transactions, verifying physical locations and identifying root causes Analyze patterns in variances to determine whether issues stem from miscounts, misplaced items, data entry errors, or process gaps Recommend and implement corrective actions for recurring variance issues, including process adjustments and retraining Reconcile system records with physical stock and resolve differences within established timelines Prepare variance reports with root cause analysis and corrective action summaries for supervisors and customers Support internal and customer-led inventory audits by preparing documentation and escorting auditors Critical Material Management Manage the storage, handling, inventory control and distribution of consumables, chemicals, solvents and reagents Receiving, Processing and Distribution Receive, inspect and process complex or high-value shipments including hazardous materials and controlled items Verify received goods against purchase orders, packing lists and quality specifications Manage receipt of temperature-sensitive shipments including cold chain validation and documentation Prioritize distribution of critical materials to ensure laboratory and production operations are not interrupted Process urgent and ad hoc material requests, applying judgment to balance competing priorities Oversee outbound shipments of hazardous materials ensuring government and carrier compliance Safety, Compliance and Quality Enforce chemical storage, handling and labelling compl…

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