Office & Scheduling Manager

Job Overview We are seeking a dynamic and highly organized Office & Scheduling Manager to lead our administrative operations and streamline our scheduling processes. In this vital role, you will oversee daily office functions, manage calendars, coordinate appointments, and supervise administrative staff to ensure seamless operations. Your proactive approach will foster a productive work environment, enhance team collaboration, and support the overall efficiency of our organization. This position offers an exciting opportunity for a motivated professional to make a significant impact by optimizing office management and scheduling workflows. Duties Develop, implement, and maintain efficient office procedures to support daily operations and ensure confidentiality of sensitive information. Manage complex calendars, coordinate meetings, appointments, and events with precision, ensuring all logistical details are handled smoothly. Supervise administrative staff, providing training, guidance, and performance feedback to foster a high-performing team. Oversee vendor relationships, negotiate contracts, and manage procurement processes for office supplies and services. Handle bookkeeping tasks including invoicing, payroll processing using financial software like QuickBooks, and maintaining accurate records. Coordinate event planning activities such as meetings, conferences, and company functions to ensure successful execution from start to finish. Manage office supplies inventory, filing systems, front desk operations, and phone etiquette to maintain an organized and welcoming environment. Utilize Microsoft Office Suite and spreadsheets for data management, reporting, and communication purposes. Support human resources functions including onboarding new employees, maintaining personnel files, and assisting with training & development initiatives. Facilitate communication between departments and with clients or vendors to promote transparency and efficiency in all interactions. Qualifications Proven experience in office management or administrative roles with strong organizational skills. Supervising experience in managing teams or administrative staff is highly desirable. Proficiency in QuickBooks or other financial software; solid bookkeeping and accounting skills required. Demonstrated expertise in schedule management and calendar coordination across multiple stakeholders. Experience with vendor management, contract negotiations, and procurement processes. Knowledge of human resources practices including payroll processing and employee onboarding. Strong technical proficiency with Microsoft Office applications (Word, Excel, Outlook) and spreadsheets for data analysis. Excellent communication skills—both verbal and written—with professional phone etiquette. Ability to handle confidential information discreetly while maintaining high levels of accuracy in recordkeeping. Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Experience in event planning or coordinating large meetings or company functions is a plus. Join us as an Office & Scheduling Manager to lead our administrative excellence! Bring your energy, expertise, and passion for organization to help us create an efficient workplace where teams thrive! Pay: $23.00 - $26.00 per hour Benefits: Employee discount Paid time off Retirement plan Language: Spanish (Required) Work Location: In person

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