Office & Procurement Coordinator

About the Role We are seeking a detail-oriented, proactive, and friendly professional to join our team. This role is the "glue" of our office, bridging the gap between project management, accounting, and our front-desk operations. You will handle everything from managing subcontracts and purchase orders in our ERP system to ensuring our guests receive a warm welcome. Key Responsibilities Purchasing & Subcontract Management Create, send, and revise Purchase Orders (POs) for Project Managers; ensure all data is accurately entered into our AS400 system. Create and review subcontracts for accuracy; manage the signature process via DocuSign and ensure final versions are uploaded and tracked. Set up new vendors in our accounting software, obtaining necessary W9s, tracking COIs and completing credit applications or tax forms as required. Accounting & Data Entry Distribute invoices by department for timely payment. Maintain accurate records within AS400, Procore, and PDC (Project Document Control). Administrative & Front Office Support Serve as a secondary point of contact for office entry and phones, greeting visitors and directing calls with a professional and positive demeanor. Support various departments with administrative tasks to ensure smooth daily operations, maintaining a clean, organized reception environment. Assist in training team members on administrative or purchasing processes as needed. Required Qualifications This team member requires a naturally positive, approachable, and "team-first" personality. A successful candidate will demonstrate the ability to pivot quickly in a dynamic, high-volume environment. Must have strong skills in Microsoft Office (Word, Excel, Outlook, Teams). Prior experience with (or a strong aptitude to learn) AS400, Procore, and DocuSign is highly preferred. Exceptional attention to detail, especially regarding legal documents (subcontracts) and financial data entry. Clear verbal and written communication skills for interacting with vendors, clients, and internal project teams. Compensation & Benefits Hourly rate: $23-29 /hour Full benefits package, including: Health, dental, and vision insurance with employer contribution; HSA contribution Employer-paid life insurance 401(k) plan with company match Profit-sharing plan Paid time off (PTO), holidays, and sick time About Postler & Jaeckle Corp. At Postler & Jaeckle, we’re more than a mechanical services provider—we’re a team committed to excellence, integrity, and innovation. A family business founded in 1964, our continued success is built on delivering exceptional results and fostering strong, long-lasting relationships with our clients and each other. We take pride in our values: Leadership by Example : We model the accountability and work ethic we expect in others. Innovation : We seek new and better ways to improve systems, solve problems, and serve customers. Full Commitment: We go all-in on every task, no matter the challenge. Unwavering Integrity: We do the right thing, always, building trust with every decision. Balanced Excellence: We believe success should be both results-driven and rewarding. Our culture is one of mutual respect, creativity, and high performance. We foster a lively, inclusive work environment where collaboration and camaraderie thrive. When you join P&J, you join a company that values your growth, encourages your ideas, and gives you the tools to build a meaningful career. Why Join Us? You’ll work alongside top industry talent and have a direct impact on customer experience in a high-performing department. With opportunities for growth, ongoing learning, and a collaborative culture, P&J is a place where you can thrive professionally while helping us maintain our reputation for excellence. Equal Opportunity Employer Postler & Jaeckle is an Equal Opportunity Employer. We do not discriminate based on race, religion, gender, sexual orientation, national origin, disability, or veteran status. All q…

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