QED Systems, LLC, is currently recruiting an Office Operations Specialist to join our team on Aberdeen Proving Ground, MD to support our customer, Project Manager Intelligence Systems & Analytics (PM IS&A).
The Office Operations Specialist provides strategic and operational support across a complex, multi-stakeholder environment. This individual will serve as a critical liaison between technical teams, management, and government stakeholders ensuring that all operational initiatives, tasking efforts, and cross-functional activities are effectively executed. The Office Operations Specialist will also lead process improvement initiatives, support enterprise-level task management, and proactively identify and resolve operational challenges to maintain mission momentum.
Duties:
- Manage high-tempo operations, balancing strategic planning with day-to-day execution; operate independently and within a collaborative team environment.
- Lead coordination of high-priority operational activities, taskings, and initiatives across technical, programmatic, and government teams.
- Provide executive-level support for scheduling, planning, and tracking of multiple concurrent efforts across teams.
- Interface with senior government, contractor, and technical leadership.
- Resolve operational issues across multi-disciplinary teams.
- Anticipate and mitigate risks to operational efficiency by proactively addressing bottlenecks, shifting priorities, and cross-team dependencies.
- Develop and manage task management systems and operational workflows that enable agile responsiveness and alignment with strategic objectives.
- Produce, maintain, and deliver government stakeholder points of contact list.
- Produce, maintain, and deliver executive summaries (EXSUMs), weekly activity reports (WARs), read-ahead documents & briefings, and organizational briefings exhibiting proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Teams, and SharePoint).
- Produce, maintain, and deliver organizational new hire onboarding plan, packet, and checklist.
- Produce and deliver minutes and action items from daily and weekly team stand-up meetings.
- Produce, maintain, and deliver written weekly status reports that encapsulate what was planned for the current week, what was accomplished for the current week, and what is planned for the upcoming weeks.
- Produce, maintain, and deliver corrective action plans that result in getting activities back on track when/as/if needed.
Required Skills & Experience:
- Detail-oriented with excellent technical, verbal, interpersonal, and written communication skills as well as strong organizational, analytical, and decision-making skills.
- Must have knowledge of AR 25-50, Preparing and Managing Correspondence, and how it applies to formatting and proofreading documents, such as meeting invitations, memorandums, and confirmations.
- Experience with office security tasks such as building badges and visitor requests.
- Experience with management of suspense/tasks received from higher headquarters by sending out original taskers, reminding tasked individuals/officers of suspense, collecting finished taskers, closing taskings.
- Direct experience with the HQDA Task Management Tool or similar US Government task management systems.
- Direct experience with producing briefing charts; proficient with PowerPoint and Adobe SW.
- Experience with MIRARs or similar accountability system.
- Experience as a SharePoint administrator, preferred.
Required Clearance:
- ACTIVE CLEARANCE LEVEL REQUIRED: Secret
Qualifications:
- Bachelor's degree required. Degree in Business Administration or related field.
- At least ten (10) years of direct experience with providing general administrative and set-up support for conferences, meetings, and Town Halls; preparation of administrative, conference-related documents and correspondence.
- An additional five (5) years of related work experience may substitute for a degree.
Travel:
Less than 10% travel is expected for this position. Travel may include continental United States and outside continental United States locations.
Work Environment:
This position will be co-located with the customer and other contractors in Government office spaces.
Physical Demands:
Physical demands of this position include ability to:
- Be independently mobile.
- Communicate effectively with co-workers and customers.
- Withstand prolonged periods of sitting at a desk and computer use.
Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions.
Position Type/Expected Hours of Work:
This is a full‐time position, Monday through Friday. Flexibility around core hours. Travel may occur outside of normal core hours.
Additional Information:
Please note this job description is not intended to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Assigned tasks may vary, with or without prior notice, to effectively meet client requirements.
Total Compensation:
QED offers a competitive compensation package for full-time employees. Our total compensation package is value-based and negotiable depending upon the candidate’s specific skills and applicable relevant experience.
Benefits include:
- Paid Time Off (PTO)
- 11 Paid Holidays
- 401(k) Matching
- Medical, Dental & Vision Benefits
- Life Insurance, AD&D, and Short-Term & Long-Term Disability
- Professional Growth Opportunities
- Additional Benefits
Estimated Salary Range: $80,000.00 - $105,000.00 annually. This is not a guarantee of compensation or salary. This represents the typical range for fully qualified candidates for this position based on experience, geographic location, and other factors. The final offer amount may vary.
QED Systems, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.
QED Systems, LLC is an Equal Employment Opportunity and Affirmative Action Employer – Minority/Disabled/Veteran/Female