Office & Operations Coordinator

Part-Time Office & Operations Coordinator Pay: $17–$25 per hour, depending on experience Schedule: Approximately 20 hours per week, on-site Opportunity: Potential to transition to full-time employment About Us We serve customers in the chemical and industrial supply industry. We take pride in providing quality products, dependable service, and building lasting relationships with our customers. We are seeking a dependable, organized, and detail-oriented individual to help manage our daily office operations. This is a hands-on position with a variety of responsibilities, including customer service, order processing, bookkeeping support, purchasing, shipping coordination, and general office administration. This is an excellent opportunity for someone who enjoys variety, takes initiative, and wants to play an important role in a small business. The position begins at approximately 20 hours per week, with the potential to grow into a full-time role as business needs evolve. We are willing to train the right person. Reliability, attention to detail, a positive attitude, and a willingness to learn are more important than knowing everything on day one. Responsibilities Customer Service: Answer customer phone calls and emails, respond to inquiries, and follow up on orders. Order Processing: Enter sales orders, prepare quotes, create invoices, and track orders through delivery. Bookkeeping and Accounting Support: Assist with accounts payable and receivable, maintain accurate financial records, reconcile accounts as needed, and coordinate with our accountant. Purchasing and Vendor Coordination: Order materials and supplies, communicate with vendors, and monitor order status and delivery schedules. Inventory Management: Track inventory levels and maintain accurate inventory records. Shipping and Receiving: Prepare shipping documents, coordinate shipments, arrange freight, and track deliveries. General Office Administration: Maintain organized records, manage office supplies, and help keep daily operations running smoothly. Website and Sales Support: Assist with online orders, product listing updates, website maintenance, and sales and marketing activities. Qualifications Strong organizational skills and attention to detail. Good written and verbal communication skills. Comfortable using computers, email, spreadsheets, and standard office software. Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines. Dependable, professional, and able to work independently. Willingness to learn new systems, products, and procedures. Preferred, but Not Required Experience with QuickBooks or other accounting software. Previous experience in office administration, customer service, bookkeeping, order processing, or purchasing. Familiarity with Microsoft Excel or similar spreadsheet programs. We welcome applicants with varying levels of experience and are willing to train someone who demonstrates the right attitude, reliability, and aptitude. What We Offer Competitive hourly pay of $17–$25, based on experience and qualifications. A part-time schedule of approximately 20 hours per week. A consistent schedule, with specific days and hours to be discussed. A hands-on position with varied responsibilities and opportunities to learn. The opportunity to make a meaningful contribution to the business. Potential for the position to expand into full-time employment as the business grows. The Ideal Candidate The right person takes pride in doing a job well, follows through on commitments, and can be counted on to keep things organized and moving forward. We are looking for someone who uses good judgment, notices details, communicates well, and takes ownership of assigned responsibilities. You do not need to know everything on day one, but you should be comfortable learning new things and working independently. If you are looking for a part-time position with variety, responsibility, and room to grow, we encourage you to apply. P…

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