Office Operations & Accounting Assistant

About Altior Healthcare: Our family of services comprises three distinct mental health treatment programs, including a specialized program for US Veterans. With over 15 unique locations, we manage and support 500 dedicated employees serving over 300 residential clients daily located across five states: California, Idaho, Maine, New Hampshire, and Texas.

Paradigm Treatment (West Coast) and Ridge RTC (East Coast) partner together under Altior, united by a shared commitment to providing exceptional mental health care. For over a decade, our core clinical and support teams have worked side-by-side, delivering compassionate, evidence-based treatment that changes lives.
As part of the Altior network, you’ll find the stability of an established organization with the heart of a close-knit treatment community where every role matters.

The Office Operations & Accounting Assistant plays a dual role within the organization, serving as the first point of contact for callers and office vendors while also assisting with day-to-day accounting operations. This position combines front office and administrative duties with accounts payable responsibilities. The ideal candidate is highly organized, detail-oriented, and thrives in an environment where they can manage multiple priorities and deadlines. A natural problem-solver, this individual enjoys working collaboratively to support the overall success and efficiency of the office.

This is a hybrid role; 4 days per week in-office, 8am-5pm PST.

Key Duties of the Position: 

Office management:

• Phone coverage and initial contact for callers of main office line
• Corporate accounting / expenses
• Managing logistics of office visitors
• Office supplies orders, including weekly groceries
• Office mail sorting and shipping
• Coordinating with office vendors for entry, questions, maintenance requests (i.e. shredding, water, building management, parking).

Travel support:

• Client / parent travel booking as needed for business and company matters

Accounts Payable:

• Support AP in receiving and coding Company’s payables.
• Research invoices for coding and forwarding to appropriate person for approval.
• Creating manual/online payments and postings to vendor accounts.
• Maintain various schedules (i.e. rent, property taxes, car registrations, insurance); support Sr. AP Lead to pay vendors as needed / requested.
• Vendor setup and maintenance, including setup in company financial system (Acumatica); act as liaison with vendors to ensure set up and continuation of products and services.

Qualifications

• Minimum 2 years of accounts payable or administrative support experience.
• Associate or Bachelor’s degree preferred.
• Strong organizational, communication, and client service skills.
• High level of dependability and attention to detail, with the ability to prioritize tasks and meet deadlines.
• Proficiency in Microsoft Office suite (Outlook, Word, Excel).
• Ability to maintain sensitive/confidential material.

Benefits:

• Comprehensive benefits package: medical, dental, and vision
• 401k with 4% match
• Paid Time Off Programs including vacation, holidays, and illness
• Chef made meals onsite
• Continuing Education Assistance
• Supportive clinical supervision and professional development

Altior Healthcare is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law.