Office Manager & Workplace Experience Coordinator

Slingshot Biosciences is a fast-growing life sciences company with a platform technology and paradigm-shifting mission to make precision-engineered cell mimics the gold standard for all cell-based assay controls. We are transforming cell-based applications with the most robust, scalable, and reproducible controls available, including TruCytes™ Biomarker controls, SpectraComp® compensation controls, ViaComp® cell health controls, and FlowCytes® instrument controls. Our TruCytes cell mimics precisely replicate real cells' optical and biochemical properties - without the sourcing, quality, or cost challenges of traditional controls. Trusted in cell-based applications across cell therapy, drug development, and diagnostics, they empower process and analytical development, quality control, potency assessments, multi-site validations, clinical research studies, and assay development and validation. Slingshot is seeking motivated, creative team members who think outside the box. We empower employees to own their work, contribute ideas quickly, and improve processes. Come join our cross-disciplinary and world-class team that is delivering game-changing solutions for cell-based applications! Office Manager & Workplace Experience Coordinator Emeryville, California, United States, Operations, Contract, Part Time, On site Location : Onsite in Emeryville, CA. Schedule: Monday through Friday, 9:00 AM – 2:00 PM (25 hours/week) This role reports to the Director, Quality and Operations. Responsibilities Workplace Administration & Pantry Management Supplies & Inventory Management: Monitor and maintain inventory for office stationery, day-to-day administrative consumables, and pantry supplies via Costco Business Delivery and Amazon. Catering & Lunch Administration: Oversee corporate meal platforms (Forkable, DoorDash) and executive catering, and monthly invoice reconciliation. Pantry Upkeep: Oversee daily breakroom presentation, weekly refrigerator cleanouts, and service schedules for commercial drinking water dispensers (Primo Brands™). Facilities, Maintenance & Janitorial Coordination Property & Suite Maintenance: Serve as the primary on-site liaison for property management (Suite 100 maintenance) to resolve HVAC/thermostat issues, plumbing needs, and appliance repairs as needed. Janitorial Supervision: Coordinate and inspect custodial schedules, cleaning standards across office and common areas. Safety & EHS Support: Coordinate annual fire extinguisher inspections, schedule routine safety compliance visits, and process associated vendor invoices. Front Desk, Guest Reception & Physical Security Guest Concierge: Welcome visitors, clients, candidates, and vendor personnel; facilitate on-site visitor Non-Disclosure Agreement (NDA) execution, scanning, and digital archiving. Access Control Administration: Administer the Avigilon Alta keycard and mobile access system, issuing digital credentials and physical badges to new hires, contractors, and visitors, and auditing permission groups. Mail & Parcel Logistics: Receive, sort, and distribute incoming mail and packages. IT Hardware Logistics & Asset Tracking Hardware Asset Management: Track hardware assignments, serial numbers, and equipment allocations across our fleet using the central laptop inventory register. Onboarding & Offboarding Logistics: Partner with managed IT providers (FirmaTrust) to stage hardware for incoming hires, and coordinate return shipping, equipment intake, and credential deactivation for offboarding staff. Telecom & Workplace Systems: Support basic user provisioning, call routing, and extension maintenance in the Dialpad virtual phone system People Operations & Talent Acquisition Support HRIS & People Administration: Assist HR by executing routine employee profile updates and basic recordkeeping in Rippling and NetSuite HR. Recruitment Operations: Support hiring managers, including interview scheduling, stage updates, and secure CV/resume file st…

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