Office Manager

Agronomy Office Manager Job Description Position Overview We are seeking an organized, detail-oriented, and dependable Agronomy Office Manager to oversee daily office operations and provide administrative support to an agricultural retail and agronomy team. This individual will play a key role in coordinating office activities, maintaining accurate records, supporting customer relationships, and ensuring efficient communication between management, agronomists, applicators, sales staff, and customers. The ideal candidate has a background in agriculture, strong organizational and communication skills, and the ability to manage multiple responsibilities in a fast-paced, seasonal environment. Experience with agricultural operations, grain handling, crop inputs, or agronomy services is preferred. Key Responsibilities Office Management: Oversee daily office operations, maintain an organized work environment, manage incoming calls and correspondence, and ensure office activities run smoothly. Administrative Support: Prepare reports, maintain files, process paperwork, and assist management with scheduling, documentation, and other administrative needs. Customer Service: Serve as a primary point of contact for customers, answer questions, direct inquiries to the appropriate team members, and help maintain strong customer relationships. Agronomy Coordination: Support the agronomy team with scheduling, order processing, inventory documentation, delivery coordination, and communication regarding fertilizer, chemicals, seed, and other crop inputs. Data Entry and Recordkeeping: Maintain accurate customer records, purchase orders, invoices, delivery tickets, product information, and operational reports. Billing and Accounts Support: Assist with invoicing, account reconciliation, payment tracking, and other basic accounting responsibilities as needed. Inventory and Purchasing: Help track office and agronomy supplies, monitor inventory records, and coordinate with vendors and internal departments when necessary. Employee Coordination: Assist with employee schedules, timekeeping, onboarding paperwork, and communication between office staff and field personnel. Seasonal Operations: Provide additional administrative and logistical support during planting and harvest seasons when workloads increase and timely communication is critical. Safety and Compliance: Maintain organized documentation and assist with required recordkeeping related to company policies, agricultural products, and applicable regulations. Process Improvement: Identify opportunities to improve office procedures, recordkeeping, communication, and overall operational efficiency. Qualifications Previous experience in office management, administrative support, customer service, or a related position. Agricultural industry experience or familiarity with agronomy, crop production, agricultural retail, or farming operations preferred. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Proficiency with Microsoft Office, including Excel, Word, and Outlook. Ability to learn agricultural business management software, inventory systems, and accounting programs. Strong problem-solving skills and the ability to prioritize tasks independently. Ability to multitask and remain organized in a fast-paced work environment. Professional, customer-focused attitude with a commitment to teamwork. High school diploma or equivalent required; additional education in business administration, accounting, or agriculture is a plus. Preferred Experience Previous work experience with an agricultural retailer, cooperative, grain elevator, fertilizer facility, or agronomy operation. Familiarity with fertilizer, crop protection products, seed, and seasonal agricultural workflows. Experience with invoicing, inventory management, purchase orders, or accounts receivable. Experience coordinating schedules and supporting agricultural sales or field operations. Work E…

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