Office Manager

All Valley Garage Doors Garden City, Idaho Position Summary All Valley Garage Doors is seeking a highly organized, detail-oriented Office Manager to support the daily operations of our growing residential and commercial garage door business. This position works closely with, Estimator, Operations Manager, and General Manager to ensure projects, inventory, customer information, and administrative processes are handled accurately and efficiently. The ideal candidate is a self-motivated professional with excellent computer skills, strong organizational abilities, and the desire to contribute to a fast-paced construction and service environment. Accuracy, follow-through, and the ability to manage multiple priorities are essential for success in this role. Key Responsibilities Administrative Maintain organized digital and physical filing systems. Answer incoming phone calls and direct inquiries professionally. Assist customers, builders, vendors, and subcontractors with routine questions. Coordinate communication between office staff and field personnel. CRM & Work Order Management Enter service calls, installation work orders, and project information into the company's CRM system. Maintain accurate customer records and project documentation. Update job status and ensure all required information is entered completely and accurately. Verify work orders for completeness prior to scheduling or invoicing. Inventory Management Monitor inventory levels of garage doors, operators, parts, and accessories. Assist with receiving inventory shipments. Maintain accurate inventory records. Coordinate inventory counts and reconcile discrepancies. Notify management of low inventory levels. Purchasing & Supplier Coordination Prepare and submit supplier purchase orders. Coordinate material deliveries with manufacturers and distributors. Track order status and communicate delivery updates to project managers and installers. Resolve order discrepancies with suppliers when necessary. Sales Order Reconciliation Review sales orders for completeness and accuracy. Reconcile supplier invoices with customer sales orders. Verify pricing, quantities, and product specifications. Assist in identifying billing discrepancies before invoicing customers. Accounting Support Assist with accounts payable and accounts receivable functions. Enter invoices and vendor bills. Process customer payments. Maintain organized accounting records. Assist with month-end reporting and document preparation. Support payroll administration as requested. Job Costing & Reporting Assist with compiling project cost information. Generate job costing reports. Monitor project costs versus budgets. Help identify cost variances for management review. Maintain accurate project documentation for reporting purposes. Marketing & Social Media Assist in maintaining the company's social media presence. Create and schedule social media content highlighting completed projects, promotions, employee recognition, and company updates. Help develop strategies to increase community engagement and brand awareness. Monitor social media performance and recommend improvements. Qualifications High school diploma or equivalent required. Minimum of 2 years of office administrative experience. Construction, service industry, or contractor office experience preferred. Experience with CRM software is preferred. Experience with Microsoft Office (Excel, Outlook, Word, Teams). Strong computer and data entry skills. Basic accounting knowledge preferred. Experience with inventory management is a plus. Physical Requirements Ability to sit and work at a computer for extended periods. Occasionally lift up to 25 pounds. Ability to walk throughout the office and warehouse as needed. Why Join All Valley Garage Doors? At All Valley Garage Doors, we believe our people are the foundation of our success. We offer a collaborative work environment where every team member plays an important role in delivering exceptional service to our …

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