Office Manager

The Office Manager, Imports is responsible for overseeing the day-to-day administrative, operational, and office management functions supporting the Imports organization. This role serves as a key business partner to leadership, ensuring efficient office operations, administrative support, vendor management, employee onboarding coordination, travel administration, budgeting, and facility management. The Office Manager acts as a liaison between the Imports team, corporate departments, external vendors, and international offices to support business objectives and maintain a productive work environment. This position is Full-time, in-office onsite at our West County Office near Westport. This is not a remote role. Responsibilities Manage daily office operations to ensure an organized, efficient, and professional work environment. Coordinate and facilitate onboarding activities for new employees in both U.S. and international offices, including workspace, equipment, and orientation preparation. Manage executive and department calendars, meeting schedules, and shared department resources. Serve as the primary point of contact for visitors, vendors, couriers, and building management. Coordinate customer visits, leadership meetings, training sessions, and company events, including logistics, catering, travel arrangements, and meeting accommodations. Maintain relationships with office vendors and service providers, negotiating services and ensuring timely resolution of issues. Manage office supply inventory, purchasing activities, and expense controls to support operational needs. Develop, monitor, and administer the annual office operating budget, including tracking expenses and identifying cost-saving opportunities. Oversee procurement, maintenance, and lifecycle management of office equipment, furniture, and technology assets. Coordinate employee engagement activities, recognition programs, departmental celebrations, and office events. Act as liaison between the Imports organization and Corporate departments, including Human Resources, Information Technology, Facilities, Safety, and Finance. Coordinate domestic and international business travel arrangements and itineraries for leadership and visiting employees. Manage company-wide visa, passport, and international travel documentation processes, ensuring compliance with travel requirements. Partner with Information Technology to coordinate equipment deployment, system rollouts, office moves, and technology support initiatives. Coordinate outbound shipments and support freight and logistics requests as needed. Represent the department on Corporate Safety Committees, facility meetings, and other cross-functional initiatives. Maintain departmental records, office procedures, and administrative processes to support operational effectiveness. Identify opportunities to improve office processes, efficiency, and employee experience. Perform additional duties and special projects as assigned. Education & Experience Bachelor's degree in business administration, management, or related field preferred. Minimum of 5 years of office management, operations, executive administration, or related experience. Experience supporting leadership teams in a corporate, supply chain, logistics, import/export, or international business environment preferred. Experience managing budgets, vendors, and office operations. Knowledge, Skills & Abilities Strong organizational, planning, and project coordination skills. Ability to manage multiple priorities with minimal supervision in a fast-paced environment. Excellent interpersonal, verbal, and written communication skills. Demonstrated ability to work professionally with employees at all levels of the organization, external vendors, and international business partners. Strong problem-solving and decision-making abilities. Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams. Ability to handle sensitive and confiden…

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