Office Manager

Employment Type: Part-Time | Hourly, Non-Exempt Schedule: Monday–Friday, 30 hour workweek | Onsite This position is not a fully remote or hybrid role. About BEAR Technologies BEAR Technologies is a managed IT services provider delivering technology solutions, infrastructure, and ongoing IT support to businesses. We pride ourselves on providing dependable service, maintaining strong customer relationships, and creating a collaborative, team-oriented work environment. We are seeking an organized, dependable, and detail-oriented Office Manager to support our daily office operations. This is a hands-on position that combines traditional office administration with shipping, receiving, inventory management, and operational support. The ideal candidate enjoys variety in their work, takes initiative, and can manage multiple responsibilities while maintaining accuracy and attention to detail. The Office Manager will work closely with our Operations Administrator, who will provide training, guidance, and ongoing support as the new employee learns the position and assumes additional responsibilities. Key Responsibilities Office Administration Answer and direct incoming phone calls, greet visitors, and maintain visitor records. Oversee office and breakroom supplies, coordinate restocking, and maintain an organized office environment. Process incoming mail, scan documents, and maintain accurate electronic and physical filing systems. Complete routine offsite errands, including purchasing and picking up office supplies, coordinating event-related pickups, and dropping off shipments or deliveries. Assist with invoice filing, recordkeeping, and general administrative duties. Provide administrative support to various departments as needed. Help ensure daily office operations run smoothly and efficiently. Shipping, Receiving & Inventory Management Coordinate incoming and outgoing shipments, including packaging, labeling, tracking, and documentation. Receive equipment and materials, verify shipments against purchase orders, and accurately record received items. Maintain inventory records, including product quantities, serial numbers, and asset tracking information. Assist with physical inventory counts, reconciliation, and organization of inventory storage areas. Identify and communicate inventory discrepancies or receiving issues. Work closely with Procurement and Operations to ensure equipment is properly received, documented, and accounted for. Operations & Administrative Support Assist with planning and coordinating company events, meetings, and employee activities. Support customer inventory tracking and associated documentation. Maintain company vehicle records and related documentation. Assist with company file organization, document management, and recordkeeping. Support audit preparation by gathering, organizing, and maintaining required documentation. Collaborate with the Operations Administrator on ongoing administrative projects and process improvements. Perform other administrative and operational duties as assigned. Qualifications Required Previous experience in office administration, office coordination, or a similar administrative role. Strong organizational skills and exceptional attention to detail. Proficiency with Microsoft Office applications, including Outlook, Excel, and Word. Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines. Strong written and verbal communication skills. Professional and friendly demeanor when interacting with employees, customers, and visitors. Ability to work independently while collaborating effectively with other departments. Possess a valid driver's license and meet company requirements for operating company vehicles. Dependability, adaptability, and a willingness to learn new processes and systems. Ability to maintain accurate records and handle confidential information professionally. Preferred 2+ years of experience in office administration, office managemen…

View the full posting and apply