Office Manager

Office Manager Evergreen Leisure Products | Auburn, WA Overview Evergreen Leisure Products sells hot tubs, saunas, and backyard leisure products to customers throughout the Western United States through our showroom, online sales, and trade shows. We’re seeking a dependable, organized Office Manager to keep daily operations running smoothly and provide direct support to the owner. This hands-on role combines office administration, inventory management, bookkeeping, delivery scheduling, event coordination, and customer service. The right person takes ownership, anticipates needs, communicates clearly, and follows through on details. Duties Order and track inventory: Place supplier orders, monitor stock levels, track incoming shipments, and maintain accurate inventory records. Post customer payments: Apply payments to the correct invoices, verify balances, and resolve discrepancies. Manage accounts payable: Enter and review vendor bills, track due dates, prepare payments for approval, and maintain organized records in QuickBooks. Coordinate deliveries: Schedule customer deliveries, communicate with customers and delivery staff, and confirm products, paperwork, and delivery details are ready. Manage show assets: Track the location, condition, and availability of display products, equipment, signage, and supplies used at trade shows. Coordinate show logistics: Organize show setups and breakdowns, communicate schedules and requirements to staff, and arrange shipments and drop shipments with suppliers. Assist customers: Answer and route phone calls, respond to emails, and welcome and assist customers who visit the showroom. Support the owner: Manage calendars, appointments, follow-ups, correspondence, and administrative projects. Maintain accurate customer files, purchase orders, invoices, schedules, and other business records. Work closely with sales, warehouse, delivery, and event staff to keep orders and commitments on track. Requirements Previous experience in office administration, office management, or a similar operations support role. Experience with Google Workspace , including Gmail, Google Sheets, Google Docs, Google Drive, and Google Calendar. Experience with QuickBooks , including posting payments and handling accounts payable. Experience with inventory ordering and tracking, delivery scheduling, or logistics coordination. Strong organizational skills, accurate data entry, and close attention to detail. Clear written and verbal communication and a professional, helpful approach to customer service. Ability to prioritize competing demands, solve problems, and work independently. Dependability, discretion, and consistent follow-through. Trade show or event coordination experience is a plus. Pay: $28.03 - $33.75 per hour Expected hours: 40.0 per week Benefits: 401(k) Paid time off Work Location: In person

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