Office Manager

The Office Manager is responsible for overseeing the company's daily administrative, clerical, and office operations to ensure efficient coordination between sales, purchasing, customer service, warehouse, delivery, accounting, and management. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced distribution environment where customer service, product availability, order accuracy, and operational efficiency are essential. Key Duties and Responsibilities Office Administration and Management Oversee the day-to-day operations of the office and ensure administrative activities are completed accurately and on time. Establish and maintain organized office procedures, filing systems, records, and documentation. Manage office supplies, equipment, maintenance requests, and service providers. Develop and maintain administrative policies, procedures, and workflow processes. Accounting and Financial Administration Coordinate accounts payable and accounts receivable administrative activities. Review vendor invoices, purchase orders, receiving records, and supporting documentation for discrepancies. Assist with customer invoicing, credit memos, payment follow-up, and account reconciliations. Help monitor overdue customer balances and communicate collection concerns to management. Maintain accurate records of expenses, receipts, purchase orders, and other financial documents. Warehouse and Delivery Support Coordinate communication between the office, warehouse, and delivery departments to support accurate and timely order fulfillment. Help investigate delivery discrepancies, damaged products, shortages, and returns. Ensure delivery records, bills of lading, proof-of-delivery documents, and related paperwork are properly maintained. Work with warehouse management to improve the flow of information between order entry, picking, shipping, and invoicing. Qualifications and Experience Associates degree, or equivalent required, bachelor’s degree preferred. Minimum of three to five years of experience in office management, administration, operations coordination, or a similar role. Experience in food distribution, wholesale distribution, logistics, manufacturing, or a related industry preferred. Familiarity with order processing, inventory systems, purchasing, invoicing, and customer service. Experience coordinating multiple departments in a fast-paced business environment. Proficiency with Microsoft Office, particularly Excel, Word, and Outlook. Experience with ERP, inventory management, order management, or accounting software preferred. Strong organizational, communication, problem-solving, and time-management skills. High attention to detail and a commitment to accuracy. Ability to prioritize competing deadlines and work independently. Ability to handle confidential information professionally. Pay: $75,000.00 - $83,000.00 per year Benefits: 401(k) 401(k) matching Employee discount Health insurance Life insurance Paid time off Retirement plan Vision insurance Education: Associate (Required) Experience: Office management: 3 years (Required) Work Location: In person

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