Office Manager

CAM Avionics specializes in aircraft avionics installation, upgrades and certification, as well as helicopter maintenance. Our customers count on us for quality work and clear communication, and that starts in the front office. We're looking for an organized, dependable Office Manager to keep our shop's scheduling, billing, purchasing and paperwork running smoothly. About the Role You'll be the first point of contact for customers and will report directly to the owners, working alongside a small team of technicians and office staff. Why Work Here Steady weekday schedule, no nights or weekends Small, close-knit team where your work makes a visible difference A hands-on role in the aviation industry, with aircraft just outside the office What You'll Do Answer incoming calls and greet walk-in customers and pilots Schedule avionics installations, upgrades and certifications around parts arrivals and equipment availability Keep customers updated on schedule changes, parts status and expected completion times Prepare estimates and quotes for parts, avionics, labor and services, and turn approved estimates into invoices in QuickBooks Review estimates and invoices for accurate pricing, quantities and charges Follow up on pending approvals and outstanding invoices, and answer customer billing questions Create and track purchase orders, and order avionics, components and parts from approved vendors Work with vendors on pricing, availability, backorders and delivery schedules Maintain inventory in the Quantum Inventory Management System Create and update customer profiles and account information Purchase and stock office supplies Print and maintain employee timesheets Keep physical and electronic records of purchase orders, invoices, receipts and payments organized and complete Oversee day-to-day office operations so the shop runs efficiently What We're Looking For [2+] years of office management, administrative or bookkeeping experience Proficient knowledge of QuickBooks (estimates, invoices, purchase orders), QuickBooks certificate would be a plus Strong attention to detail with numbers, pricing and documentation Friendly, professional phone and email communication Able to juggle scheduling, billing and purchasing without letting anything slip Comfortable working independently and taking ownership of the office Proficient with Microsoft Office or Google Workspace Nice to Have Experience in aviation, avionics, helicopter or aircraft maintenance, or another parts-driven business Purchasing or vendor management experience No inventory software experience needed. We'll train you on Quantum. Work Environment Office located on the field at Spinks Airport Occasionally receive and move parts shipments, up to 25 lbs This position requires an airport security badge, which includes a background check. Benefits Health insurance (eligible after 6 months) Paid holidays PTO Vacation How to Apply Apply through Indeed with your resume. CAM Avionics is an equal opportunity employer. Pay: $22.00 - $25.00 per hour Expected hours: 40.0 per week Experience: QuickBooks: 2 years (Required) Work Location: In person

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