Office & Logistics Coordinator

Job Overview The Office & Logistics Coordinator is responsible for overseeing daily office operations and coordinating administrative and logistical activities to ensure the smooth and efficient functioning of the organization. This position provides administrative support to management and employees, manages office facilities, supplies, and equipment, and coordinates travel arrangements, shipping, and other logistical needs. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining accuracy and efficiency. This role requires strong communication, problem-solving, and coordination skills, as well as the ability to work independently and collaborate with different departments to support the company's operational needs. Duties Oversee daily office operations and ensure the office is organized and functioning efficiently. Manage office supplies, inventory, and equipment; monitor stock levels and coordinate replenishment. Coordinate maintenance, cleaning, repairs, and other facility-related services. Manage incoming and outgoing mail, packages, and deliveries. Maintain office records, documentation, and administrative files. Coordinate office events, meetings, and employee activities. Work closely with relevant departments to ensure products purchased are in line with the needs of the company. Answer, screen, and transfer inbound phone calls and use good judgment to prioritize the distribution of messages in a timely manner. Receive and direct visitors and clients. Maintain Outlook calendar(s) in current and accurate status. Resolve administrative problems and inquiries. Assistant IT technical support. Request quotations and compare pricing for office supplies, services, and logistics needs. Review vendor invoices for accuracy and coordinate with the Accounting Department for processing. Coordinate domestic and international shipments, including transportation arrangements, pickups, deliveries, and resolution of shipping issues. Review shipping documents, including commercial invoices, packing lists, and shipping labels to ensure accuracy and completeness. Communicate with freight forwarders, carriers, customs brokers, and suppliers regarding shipment arrangements and status. Track shipments, provide delivery updates, and maintain shipping records and logistics-related expense documentation. Skills Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment Excellent communication skills—both verbal and written—with a focus on phone etiquette and client interaction Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with familiarity with spreadsheets and productivity software Experience with office management procedures including filing systems, calendar management, and clerical tasks Experience coordinating shipments, vendors, and office operations Ability to manage multiple projects simultaneously while maintaining attention to detail Join us as an Office & Logistics Coordinator where your enthusiasm for organization meets your passion for teamwork! This role offers a vibrant environment where your skills will directly contribute to the success of our projects. We value proactive individuals who thrive on making processes smoother and supporting our team every step of the way. Benefits: 401(k) Dental insurance Health insurance Paid time off Parental leave Vision insurance Work Location: In person

View the full posting and apply