Office & Logistics Coordinator

Company Description Jones Hardwoods, Inc. is a family-owned hardwood lumber company with over 25 years of experience specializing in domestic and international sales of Northern Appalachian kiln-dried and green hardwood lumber. We pride ourselves on delivering quality hardwood products, building lasting customer relationships, and maintaining a strong commitment to our employees and the hardwood industry. We are seeking a motivated, organized, and detail-oriented individual with a business background to join our team at our Franklin, Pennsylvania location. Role Description The Office & Logistics Coordinator will play an important role in supporting daily office operations, inventory management, transportation logistics, and administrative functions. The ideal candidate is a dependable, detail-oriented professional who can manage multiple responsibilities, communicate effectively with internal teams and external partners, and utilize technology to improve operational efficiency. This position offers the opportunity to gain hands-on experience in business operations, domestic and international logistics, inventory management, and administrative support within the hardwood lumber industry. Key Responsibilities Inventory Management Maintain accurate inventory records using Microsoft Excel and inventory management software. Track incoming lumber, inventory movements, and outbound shipments. Review inventory data for accuracy and assist in resolving discrepancies. Utilize spreadsheets and software tools to improve inventory tracking and reporting. Logistics & Transportation Coordination Coordinate domestic freight shipments with trucking companies and transportation providers. Schedule outbound shipments and ensure timely coordination with yard personnel. Request and compare freight quotes as needed. Schedule export containers and coordinate shipments to meet established timelines. Maintain accurate transportation records and communicate shipment updates to relevant parties. Human Resources & Administrative Support Report personnel changes, employee benefit enrollments, timecard hours, and attendance records to the main office. Assist with maintaining employee records and administrative documentation. Maintain workplace safety information and assist with workers' compensation reporting. Provide clerical and administrative support to operations personnel. Office Operations & Communication Serve as a point of contact for incoming phone calls, visitors, and general inquiries. Maintain professional communication with employees, customers, vendors, and transportation partners. Organize and maintain office records, reports, and documentation. Identify opportunities to improve administrative workflows through technology and process improvements. Qualifications Required Qualifications Strong organizational skills with excellent attention to detail. Excellent written and verbal communication skills. Proficiency in Microsoft Office applications, particularly Excel, Outlook, and Word. Experience working with Microsoft Excel, including formulas, data organization, and PivotTables. Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines. Strong interpersonal and problem-solving skills. Ability to learn and adapt to new software applications and business systems. Comfortable analyzing information, maintaining accurate records, and identifying opportunities for process improvement. Ability to work both independently and collaboratively in a team environment. Preferred Qualifications Associate's or Bachelor's degree in Business Administration, Supply Chain Management, Logistics, Operations Management, or a related field. Previous experience in office administration, transportation logistics, inventory management, or supply chain operations. Familiarity with inventory management software or enterprise resource planning (ERP) systems. Experience coordinating freight shipments or working with transportation providers. Knowled…

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