Office Coordinator School of Business, Logistics, and Supply Chain

POSITION PURPOSE: Provides support and delegation for the School(s) Office; be first contact for administrative support; coordinate office in daily operations; position entails independent work effort; confidentiality; relationship and contact for administrators both inside and outside organizations; great interpersonal and communication skills. FLSA: Exempt REPORTS TO: Program Chair or School Deans SUPERVISES: Designated support staff COMPENSATION: $20.00/hr Major Responsibilities: Oversee the office administration responsibilities. Coordinate the work flow of support staff within the School(s). Prepare full-time and adjunct faculty contracts, Program and School Chair over-load contracts, and semester loading forms. Prepare new hire information & other records/documents pertaining to their employment, maintaining confidentiality in all matters. Input of Program courses into Banner and coordination of the room schedule Oversee textbook ordering and management for the School(s) Assist in data collection for the analysis of the School’s and Program’s student enrollment, retention, and completion trends Work with the Dean and Vice-Chancellor of Academic Affairs to provide updates on course scheduling and maintenance and room-scheduling. Assist in the development and maintenance of all School’s printed materials. Materials include, but are not limited to, semester schedules, student guides, and promotional materials. Assist with travel Spend Authorizations for overnight accommodations, and rental car reservations for School faculty and staff; complete travel requests, as well for travel reimbursement. Maintain school office records and update when changes are needed. Coordinate and maintain necessary student files. Coordinate correspondence, weekly department meetings, between the Dean, Chairs, and staff/faculty of the School(s). Assist in the coordination of office or classroom coverage in the event that School staff or faculty are absent. Ensure that office, classroom, and lab supplies are in each classroom. Oversee purchase requisitions and verify against monthly budget reports for accuracy, and develop financial reports as directed by the Dean. Oversee the maintenance of the School's facilities, room key inventory and distribution. Maintain master calendar for the School faculty and staff. Coordinate the scheduling of School meetings. Schedule or coordinate student appointments with the student's program chair or the academic advisors. Insure that typed course materials including tests, quizzes, semester schedules, and course syllabi are completed in an accurate and timely manner, which meet college deadlines, and standards of quality. Coordinate training and on-boarding materials for staff and faculty as required, and maintain record of professional development. Assist in the coordination of academic events, such as but not limited to Honor’s convocation, faculty In-service, and New Faculty Orientation. Work with other areas of the college and serve on committees in support of college goals. Maintain professional and effective working relationships with faculty, staff and students Participate in professional development opportunities as appropriate to stay current in the required job knowledge and skills This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards. MINIMUM QUALIFICATIONS: Associates Degree in Administrative Office Technology or related degree, and two years of office administration experience, or equivalent experience required. Competency in Microsoft Outlook, Office, Word, and Excel required. Must have excellent organizational, decision making, and problem-solving skills Ability to promote an inclusive environment that reflects the broad div…

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