Office Coordinator in San Francisco

Overview Office Coordinator for San Francisco San Francisco, CA (Presidio)Schedule: Monday–Thursday On-Site | Friday RemoteEmployment Type: Full-Time, W-2 Compensation: Up to $100,000 DOE + Benefits Reports To: Chief of Staff We are seeking a highly organized, polished, and detail-oriented Office Coordinator to oversee the day-to-day operations of a beautiful new office in San Francisco's Presidio. This individual will be responsible for ensuring the office runs efficiently, remains well-maintained, and provides a welcoming and professional environment for employees, executives, and visitors.The ideal candidate is proactive, resourceful, and service-minded, with strong organizational skills and a keen eye for design and presentation. This role combines traditional office management and administrative responsibilities with facilities coordination, vendor management, event support, and special projects. Duties Oversee daily office operations, ensuring an organized, efficient, and welcoming workplace. Manage incoming mail, packages, deliveries, and general office correspondence. Maintain office supplies, kitchen inventory, equipment, and common areas.Coordinate office purchasing, inventory management, and procurement. Serve as the primary point of contact for employees, visitors, and vendors. Coordinate with building management, cleaning services, maintenance providers, and outside vendors. Ensure the office is consistently maintained to a high standard. Oversee office-related accounts, utilities, subscriptions, invoices, and payment tracking.Maintain organized records of vendor contracts, expenses, and service agreements. Maintain the overall aesthetic and presentation of the office.Assist with sourcing décor, furnishings, and office accessories. Ensure conference rooms, reception areas, and shared spaces are thoughtfully styled and professionally maintained. Bring a strong attention to detail to the overall office environment.Provide administrative and project support to the Chief of Staff and leadership team. Assist with scheduling, research, coordination, and special projects as needed. Coordinate travel arrangements, hotel accommodations, transportation, and logistics for visiting employees and business partners. Source, curate, and coordinate client and partner gifts.Assist with planning and coordinating team gatherings, office meetings, and company events. Support onboarding logistics for new employees, including workspace preparation and office orientation. Coordinate meeting room setups, catering, supplies, and event logistics. Liaise with IT support providers to resolve technical issues. Requirements Excellent organizational, multitasking, and time-management skills Strong written and verbal communication skills with a polished, professional demeanor Proactive, dependable, and comfortable managing multiple priorities Strong attention to detail and an appreciation for design, aesthetics, and presentation Proficiency with Microsoft Office, Teams, Zoom, and general office technology Experience coordinating vendors, managing office supplies, and supporting daily workplace operations Ability to work independently, take initiative, and collaborate with multiple stakeholders Prior experience in a design-focused, hospitality, luxury, or professional office environment is a plus Pay: $80,000.00 - $100,000.00 per year Work Location: In person

View the full posting and apply