Office Coordinator

Office Coordinator Location: Fulton, MO Facility Type: Residential Treatment Center & Outpatient Mental Health Hospital Employment Type: Full-Time Schedule: 8-hour shifts, Monday to Friday, with rotating weekend availability Position Overview: We are seeking a highly organized, detail-oriented, and proactive individual to serve as the Office Coordinator in a dynamic inpatient behavioral health environment. This role supports essential administrative and supply management operations to ensure a smooth and efficient experience for staff, clients, and visitors. The ideal candidate will maintain the integrity of supply chain processes while managing front-office responsibilities with professionalism and care. Key Responsibilities: Administrative & Office Duties: Greet and assist clients, visitors, and staff in a courteous and professional manner Verify and update patient demographic, insurance, and financial information Guide clients through the intake process and obtain necessary signatures Accept, document, and process client payments securely Maintain an organized, welcoming front desk and lobby environment Answer incoming phone calls and route inquiries appropriately Distribute incoming faxes and communications to correct departments Uphold HIPAA and patient privacy regulations at all times Assist with clerical and administrative tasks assigned by leadership Facility Inventory Supply Chain & Inventory Duties: Maintain accurate inventory records for medical and office supplies Monitor stock levels and anticipate departmental needs proactively Process orders, receive shipments, and inspect items for accuracy and quality Distribute supplies throughout the facility in accordance with safety standards Follow aseptic and sterile handling protocols where applicable Organize and maintain clean, labeled storage areas Collaborate with clinical teams to ensure supply availability aligns with care needs Support audits and documentation efforts for compliance and regulatory standards Qualifications: High school diploma or equivalent required Prior experience in front desk operations, office coordination, or inventory control preferred Knowledge of medical terminology, supply handling, and HIPAA regulations preferred Excellent communication, time management, and organizational skills Ability to multitask in a fast-paced healthcare setting Strong computer proficiency and familiarity with electronic systems Ability to lift up to 40 pounds and operate material handling equipment when needed Professional demeanor and ability to interact with diverse populations Must have a background in mental health or healthcare Requirements: Must pass a TB test, background check, and drug screening prior to employment Pass EHR/ EMR Tebra training within 30 days of orientation Pay: $18.00 - $35.00 per hour Job Type: Full-time Pay: $20.00 - $25.00 per hour Expected hours: No less than 40.0 per week Benefits: Dental insurance Health insurance Vision insurance Ability to Commute: Fulton, MO 65251 (Preferred) Work Location: In person

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