Office Coordinator

We are looking for a detailed-oriented and professional Office Coordinator to serve as the first point of contact for our association. In this role, you will cover the front office, assist our members with essential tools like lockboxes and Supra keys, and provide vital administrative support to the CEO and MLS Director. If you are a multi-tasker who excels at customer service and can learn new software quickly, we want to hear from you! Key Responsibilities Front Office: Professionally answer and screen phone calls, greet members and customers upon arrival, and maintain a welcoming office environment. Lockbox & Supra Administration: Serve as the primary contact for lockbox distribution, returns, and inventory management. Maintain the lockbox database. Act as the Supra helpdesk for members, troubleshooting key issues and assisting with billing. Administrative Support: Manage office supplies inventory and report needs to the Executive. File invoices and bills, and prepare bank deposits. Set up the training room for classes and meetings, including creating sign-in sheets and certificates. Qualifications and Skills Education: High School Diploma or equivalent. Technical Skills: Proficient in Microsoft Word and Excel, with the ability to learn new software quickly. Communication: Exceptional phone skills and the ability to speak clearly and professionally. Professionalism: Ability to deal with difficult people with composure and maintain strict confidentiality regarding all office matters. Organization: Strong attention to detail, specifically regarding financial records and inventory tracking. Job Type: Full-time Pay: From $17.00 per hour Expected hours: 40.0 per week Benefits: Health insurance Paid time off Retirement plan Work Location: In person

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