Office & Business Services Administrator

Our Company Dicalite is a company that uses naturally occurring minerals to improve products used for filtration of liquids such as wine, beer, and swimming pool water, for use in building products such as wallboard, ceiling tile, and joint compound, and for use in creating potting soils and hydroponic growing media for plant growth. Dicalite operates at the intersection of branded consumer products, industrial manufacturing, and research & product development to provide value to over 1,000 customers across the world. Dicalite is privately owned and has been in business for 98 years. Dicalite’s operating footprint includes 16 facilities across North America and Europe. Operating through a fully integrated network of five mines and twelve refining, processing, and packaging facilities, the company has a unique multi-mineral platform that includes perlite, vermiculite, and diatomaceous earth. Dicalite’s core business is selling wholesale products to blue chip customers such as Scotts Miracle-Gro, Cargill, Premier, Sherwin Williams, numerous California wineries, 3M, and Nestle Purina, among others. Job Summary: The Office & Business Services Manager will lead the Enoree facility’s front office operations and administrative functions, with a primary focus on Microsoft Dynamics 365 (D365) ERP processes, inventory coordination, and procurement. This hands-on position manages daily office workflow, maintains accurate business records and system transactions, coordinates purchasing and inventory activity, and supports timely financial and operational reporting. The role also provides accounting, HR, shipping, receiving, and warehouse administrative support. The successful candidate will be highly organized, detail-oriented, and comfortable working in a fast-paced industrial environment while partnering with plant leadership, corporate departments, vendors, customers, and employees to support efficient business operations. Primary Responsibilities: · Lead daily front office operations, set administrative priorities, coordinate office workflow, and ensure responsive visitor support, internal communications, and general site support. · Manage and coordinate the site’s administrative functions, ensuring accurate documentation and timely follow-through for production, sales, shipping, procurement, inventory, accounting, HR, and plant operations. · Support accounting functions, including month-end closing activities, sales order processing, shipping documentation, purchase order reconciliation, invoice processing, accounts payable and receivable support, expense tracking, and daily operational KPI reporting. · Prepare, maintain, and distribute daily, weekly, and monthly reports related to production, sales, shipping, inventory, procurement, accounting activity, and other site performance metrics. · Serve as the site’s primary resource for Microsoft Dynamics 365 (D365) ERP, coordinating daily system activity and maintaining accurate, timely transactions and records for inventory control, purchasing, receiving, sales, shipping, production, and reporting. · Manage and maintain business records and file management processes across all areas of the facility, including accounting, purchasing, sales, shipping, HR, safety, regulatory, inventory, production, equipment, and operational documentation. · Support HR processes by assisting with applicant review, interview coordination, new hire onboarding, employee records, payroll support, and communication with corporate HR regarding employee matters. · Coordinate day-to-day procurement, including supplier research, quote collection, purchase order placement and tracking in D365 ERP, vendor follow-up, and vendor performance monitoring to support material availability and cost-effective purchasing decisions. · Coordinate inventory control and warehouse administration, including accurate D365 ERP inventory record…

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