Office Assistant

Job Summary We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth flow of administrative tasks and providing exceptional support to staff and clients alike. Your energy, attention to detail, and proactive attitude will help create an efficient, welcoming environment where productivity thrives. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant workplace. Responsibilities Manage front desk operations, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy Perform data entry and maintain accurate records using spreadsheets, Microsoft Office applications, and QuickBooks accounting software Handle calendar management for team schedules, appointments, and meetings with precision and timeliness Organize filing systems, both physical and digital, ensuring easy retrieval of documents and confidentiality of sensitive information Assist with office supply inventory management and procurement to ensure all departments are well-equipped Provide excellent customer service by addressing inquiries promptly and professionally via phone or email Support administrative tasks such as word processing, document preparation, and maintaining office equipment functionality Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software for efficient task completion Strong computer literacy with experience in data entry, filing systems, and general office management tools Excellent organizational skills coupled with time management abilities to prioritize tasks effectively Bilingual capabilities are highly desirable to assist diverse client needs and enhance communication Demonstrated experience in clerical roles or administrative support positions with a focus on customer service excellence Knowledge of QuickBooks or similar accounting software is a plus for handling basic bookkeeping tasks Exceptional phone etiquette and communication skills for front desk interactions and client correspondence Join us as an Office Assistant and become an integral part of a team dedicated to fostering a productive, friendly work environment. Your enthusiasm and expertise will help us deliver outstanding support while advancing your professional growth! Pay: $25.40 - $30.58 per hour Expected hours: 40.0 per week Benefits: 401(k) Dental insurance Flexible schedule Parental leave Retirement plan Work Location: Hybrid remote in Ontario, CA 91761

View the full posting and apply