Office Administrator – Shipping & Receiving Support

Track Incoming Product: Monitor inbound international and domestic shipments; maintain real-time tracking logs and proactively communicate delivery timelines to logistics teams. Inspect Product: Visually inspect incoming electronic components upon arrival to verify part numbers, manufacturer labels, quantities, and physical condition against purchase orders. Receive & Log: Process receipts within our inventory management system, ensuring all serial numbers, batch codes, and component specifications match internal records. Invoice & Documentation: Match commercial invoices, packing lists, and bill of ladings; resolve billing or shipping discrepancies with suppliers and prepare finalized documentation for accounting. Administrative Support: Maintain neat digital and physical filing systems for shipping records, customs documents, and compliance forms. Qualifications & Skills Experience: 1–2 years of experience in an office administration, logistics support, inventory control, or shipping/receiving role. Attention to Detail: Absolute accuracy is critical when reviewing long, specific manufacturer part numbers and high-line-item packing lists. Technical Proficiency: Strong computer skills, including experience with ERP/inventory systems and Microsoft Excel (data entry, basic formulas). Communication: Clear written and verbal communication skills to coordinate between warehouse personnel, carriers, and vendors. Reliability: Ability to work reliably in person at our Teaneck facility Monday through Friday. Schedule & Benefits Job Type: Full-Time, W-2 Schedule: Monday to Friday 8 am -4 pm Work Location: Fully in-person (Teaneck, NJ) Benefits: Over-Time Pay: From $40,000.00 per year Work Location: In person

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