Office Administrator/ Shipping & Receiving Coordinator
Southwestern Manufacturing INC.Office Admin/ Shipping & Receiving Coordinator Company Bio Southwestern Manufacturing Inc. operates in a competitive global market, producing a wide range of metal-based assemblies and components across various industries including Mining, Oil & Gas, Crane and Drag-line Components, Agriculture, Machine Building, and Heavy Equipment Manufacturing. With multiple facilities and extensive in-house capabilities including fabrication, machining, welding, non-destructive testing, painting, and logistics, Southwestern Manufacturing provides turnkey manufacturing solutions that support customers throughout North America. Job Description As the Office Admin / Shipping & Receiving Coordinator , you will play a vital role in managing the flow of materials, supplies, and finished goods throughout the organization. This dual-function position is responsible for overseeing office adminstration activities, supplier relationships, inventory coordination, shipping logistics, receiving operations, and transportation scheduling to support production and customer delivery requirements. Working closely with Production, Sales, Operations, Suppliers, and Logistics providers, you will ensure material availability, optimize procurement processes, coordinate shipping activities, and contribute to the overall efficiency of the supply chain. This role requires strong organizational skills, attention to detail, negotiation abilities, and a commitment to operational excellence. This position is full-time with a minimum commitment of 40 hours per week. Key Responsibilities Office Administration Responsibilities Greeting visitors, ensure guest/visitor sign-in as required, contacting appropriate employee as requested by visitors/guests, providing guests with safety gear for plant if, and as required. Perform other clerical receptionist duties such as filing, photocopying, collating, faxing etc. for various departments throughout the organization Ensuring both copiers are full of paper throughout the day. Monitor, order, and stock cases of water throughout corporate offices Monitor Inventory of all office supplies throughout the offices, coordinate and compile office supply orders from all Manager’s/ office staff requests, and provide to Office Manager to order weekly and/or more often is required. Creating forms, documents, charts, reports and posters as requested by Manager’s. Complete a daily review of the grounds and building at Sprucewood, report any safety, cleanliness, or maintenance concerns, and follow up with maintenance personnel as required. Monitor inventory and order janitorial supplies for Plant 3 (Sprucewood) as directed by Director of Operations Ensure commercial/ utility vehicles dropping-off and/ or picking-up materials/ documents are parked appropriately Personal requests for President and/or Vice President or other Manager’s as required, include but are not limited to text messaging, emails, reservations, shipments (FedEx, UPS, Purolator, etc.), scans, scheduling meetings, copies, and ordering food for meetings/lunches as requested. Provide administrative assistance as assigned by management to various departments including but not limited to: Sales , Processing , Accounting , Back-up assistance for logistics and customs paperwork as needed , Human Resources Ensure safety boards are up to date Telephone monitoring/screening as required. Provide support for human resources with employee relations ( Questions in regards to benefits , reviews and any concerns directing them to the correct HR personal Keep track of time cards to ensure all employees time cards are available to them each week and are collected at the end of the week and given to Elaine or Claudiu Maintain a daily/weekly operations follow-up list for Plant 3, including outstanding action items, employee requests, office needs, and items requiring management attention. Document office and plant concerns reported by employees and ensure they are directed to the pr…