Office Administrator & Receiving Coordinator

PICO Technologies, LLC is seeking a highly organized, detail-oriented, and dependable Office Administrator & Receiving Coordinator to support daily operations at our South Texas yard in Three Rivers, TX. Job Summary This position serves as the administrative hub for the yard, managing reception, office operations, receiving and procurement support, field service ticket and invoice processing, and equipment tracking. The role verifies and documents incoming materials, maintains accurate records of equipment issued to and returned from job sites, and ensures field service tickets and invoices are submitted, tracked, and resolved through client approval and payment. Acting as the primary liaison between the South Texas yard and the Houston office, this position coordinates communication among Operations, Procurement, and Accounting, ensuring timely reporting, documentation, and support for efficient, safe, and accountable daily operations. Responsibilities Enter and maintain accurate office and job records. Manage inventory records and coordinate receiving activities. Support logistics and organize information related to field jobs. Create tickets for completed and ongoing service work. Record crew personnel, equipment, rentals, hours, mileage, and consumables. Apply correct customer rates, PO/AFE numbers, and cost codes. Your impact: Accurate tickets help teams track job costs and keep service records organized. Skills Preferred Associate’s or Bachelor’s degree. Experience with receiving, shipping, inventory or warehouse operations. Oil & gas or oilfield services experience, especially field ticketing and billing. Experience with OpenTicket and OpenInvoice or similar client e-billing portals. Familiarity with purchase orders and procurement processes; experience with Zoho or similar business applications. Bilingual in English and Spanish. Required High school diploma or equivalent. 2+ years of experience in office administration, reception, customer service or a similar role. Strong attention to detail and accuracy with counts, part numbers, rates and paperwork. Comfortable working with numbers and keeping status trackers in Excel up to date. Proficient with email, Microsoft Office (Excel, Word, Outlook) and online forms or applications. Clear, professional written and verbal communication. Organized, reliable and able to manage multiple priorities in a fast-paced environment Able to work on-site at the STX yard in Three Rivers, TX. This is an in-office position. Being present at the yard during business hours is essential to receive deliveries, support the operations crews and keep Houston informed. Pay: From $48,000.00 per year Benefits: 401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance Work Location: In person

View the full posting and apply