Office Administrator

Overview: Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. Led by the Vice Chancellor for Research and her senior leadership team, the Office of Research (OR) works with other campus units to foster an environment for research and artistic activity that facilitates the discovery and dissemination of knowledge in many forms to all levels of society. OR provides central campus administrative support for UCI's research programs. OR's core administrative units include Research Administration (RA), University Laboratory Animal Resources (ULAR), -Administration/Financial Operations/Research Programs, Research Development, and the Office of the Vice Chancellor. Administration/Financial Operations/Research Programs provides administrative and network and computing support to OR's core administrative units as well as over 30 Organized Research Units and Special Research Programs that report to OR. Responsibilities: This position is responsible for managing the end-to-end procurement process in support of administrative and research operations. The role drafts and executes purchase orders, coordinates vendor onboarding, obtains quotes, places orders (including PalCard transactions), and ensures all approvals and documentation are completed and maintained in systems such as KFS and UCIBuy+. The incumbent partners with faculty, staff, and vendors to gather requirements, negotiate pricing and terms, and facilitate timely, cost-effective purchasing of supplies, equipment, and services. The position also serves as the Procurement point of contact for Office of Research external units, providing procurement guidance and coordinating procurement-related matters with units, vendors, and central offices. The position ensures compliance with university, state, federal, and sponsored research policies, collaborates with post-award finance staff to verify allowability of expenses, and serves as a liaison between organizational units, vendors, and central offices to resolve purchasing and payment issues. Responsibilities also include reconciling transactions, reconciling monthly ledgers, maintaining procurement records, performing basic cost analyses, supporting financial reporting, processing and reviewing Travel, Entertainment, and Disbursement Voucher transactions, maintaining staff training records and role assignments for PalCard and procurement systems, and updating procurement resources for Office of Research staff and external units. The position also assists with audits to identify and address potential compliance concerns. NOTE: This is primarily a remote position; infrequently, this position will need to or be required to work on campus. Qualifications: Total Rewards In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits. The expected pay range for this recruitment is $29.74- $35.13 (Hourly). Required: Some knowledge of the organization's departments and operations required in order to meet their procurement needs. Analytical skills necessary to evaluate the quality and cost effectivenes…

View the full posting and apply