Office Administrator

Overview Our Edmonton branch is looking for an organized, dependable Office Administrator to keep daily operations running seamlessly. Reporting directly to the People and Culture team, you will serve as the operational hub of our office—welcoming visitors, supporting team logistics, assisting with HR and inventory administration, and keeping workflows moving smoothly. If you enjoy a varied work day, take pride in staying organized, and are looking for a stable role with clear opportunities for internal advancement, this position offers a strong foundation to build your career. Compensation and Benefits Salary: $42,000.00 – $45,000.00 annually Health Coverage: Comprehensive medical, dental, and life insurance Time Off: Paid vacation Career Growth: Strong commitment to internal promotion and skill development Key Responsibilities Your day-to-day responsibilities will cover a broad range of administrative, HR support, and operational tasks: Serve as the primary point of contact for incoming phone calls, mail distribution, and general office inquiries. Provide administrative support to the People and Culture team, including tracking security license expiry dates, sending management reminders, and assisting with career fair preparations. Coordinate uniform returns, process employee tickets, and log information accurately. Handle basic administrative accounting and stock tasks, including invoice processing and entering inventory data into internal software. Set up meeting rooms, prepare equipment and materials, and maintain up-to-date filing systems and contact lists. What Success Looks Like In your first 30 to 90 days: You will master daily office routines, learn our software tools, and build strong working relationships with the local team. Invoices, license tracking, and inquiries will be handled promptly and accurately. Over time: You will become the go-to administrative reliable resource for the Edmonton branch—anticipating office needs, refining routine processes, and taking on additional operational responsibilities as you grow within the organization. Qualifications Must-Have Requirements Legal authorization to work in Canada. Prior experience in office administration, customer service, or a related administrative support role. Strong organizational skills with the ability to manage competing priorities effectively. Clear, professional written and spoken communication skills. Comfort using standard computer software, accurate data entry skills, and the ability to learn new software programs quickly. Nice-to-Have Requirements Prior experience supporting Human Resources or recruiting operations. Familiarity with basic invoice processing and inventory management software. Why Join Our Team? Paladin Security: Great Place To Work Certified™ 2026 – Making the World a Safer and Friendlier Place because we CARE! The Paladin Difference starts with our people; we're the best because we hire the best. We believe in promoting from within, respecting people and their differences, providing high quality service and always having fun! If you think you have what it takes to join our team, we want to meet you! Paladin Security has a diverse workforce and we believe in and are committed to a workplace culture of respect, inclusion, and diversity. Paladin Security is committed to providing accommodations for people with disabilities through the interview process and while employed. If you require an accommodation during the interview process, please let us know and we will work with you to meet your needs. Paladin Security uses AI-based tools as part of our recruitment process to assist with resume screening and candidate assessment. These tools do not make final hiring decisions. All applications are reviewed by a member of our hiring team. We regularly evaluate our systems to minimize bias and ensure compliance with applicable human rights and privacy legislation. We thank all applicants for their interest; how…

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