Office Administrator- Collaborative Nurse Practitioner Program (CNPP)

Competition Number P17996 Posting Title Office Administrator- Collaborative Nurse Practitioner Program (CNPP) Classification Band 6 Location Saskatchewan Polytechnic Regina Campus Other Location(s) Building Other Building Date Posted 10/27/2026 Closing Date 11/05/2026 JIQ # 168 Start Date 11/16/2026 End Date Open Until Filled No Ongoing Yes Category of work Full Time Bargaining Unit Professional Services Hours of Work Regulated 36 hours (5/4 work pattern) Salary Range $2,075.08 - $2,479.38 Bi-Weekly Temporary Market Stipend Incumbent Total Assigned days (AC) / Total Hours per biweekly pay 72 hours biweekly Posting Status Open Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech’s strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees. Job Duties/Qualifications, Skills and Abilities(QSA) Job Duties Job Duties The Office Administrator provides administrative support to the Collaborative Nurse Practitioner Program (CNPP). Working with the Academic Chair and Program Head(s) to understand priorities, allowing for coordination of the administrative work flow to support smooth operations for the Program. The Office Administrator provides administrative support to the program head, academic chair and faculty of the program. This role includes training and coordination of work for other administrative staff in the program area, oversight of daily program tasks and providing information to the students and potential/future students. Additionally, this position involves administrative support and collaboration with managers, coordinators, faculty, other departments within our school and brokered programs. The position may prepare communication and reports for internal and external partners, including ministry, external institutions and agencies, and provincial licensing bodies. QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE Specific Accountabilities Coordination of Workflow Make recommendations to Academic Chair to ensure appropriate staffing leaves during peak periods and coordinate EDOs, vacation schedules, and time away for administrative staff. Provide orientation and training for new Professional Services office staff. Ensure the quality and timeliness of work completed by Professional Services office staff, following accurate guidelines. Plan and implement technology upgrades and replacements according to budget. Anticipate and coordinate priority work within program, including deadlines and meeting dates with internal partners or external agencies (i.e. accreditation or approval bodies, other important dates) Report Preparation Reconcile monthly procurement card expenses and submit web requisitions for office equipment. Prepare reports, student issue letters (maintaining confidentiality), and requests with minimal supervision. Assist program heads with workload calculators and spreadsheets. Maintain comprehensive manual and electronic filing systems, procedure manuals, and data tracking sheets. General Office Management: Answer questions from current and prospective students via phone, email, or in-person visits. Orientation: Provide new faculty with information on office procedures, forms, computer accounts, email, and office equipment. Assess and direct student and public inquiries, requiring judgment and quick decision-making. Apply required signatures on behalf of Academic Chair or Program Head where permission has been granted, and send documents to appropriate departments. Assist Academic Chair with booking hotels, car rentals, and scheduling meetings/events. Send general information and correspondence on behalf of the Academi…

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