Office Administrator/ Book Keeper

Job Summary We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that the office runs smoothly and efficiently. Your energetic approach and attention to detail will support various administrative functions, from managing communications to coordinating schedules. This position offers an exciting opportunity to contribute to a vibrant work environment where your organizational skills and technical proficiency will shine. The ideal candidate is proactive, resourceful, and passionate about creating a productive workplace. Responsibilities Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy Oversee office management tasks such as filing, data entry, and maintaining organized records using productivity software like Microsoft Office and Google Workspace. MUST BE PROFICIENT IN QUICKBOOKS ONLINE. Provide exceptional customer service by supporting clients, vendors, and team members through effective communication and timely responses Coordinate calendar management, appointment scheduling, and meeting arrangements for staff and clients. Perform clerical duties including proofreading documents, managing correspondence, and ensuring accurate data entry Will be responsible for bookkeeping tasks such as reconciling, billing, & receiving using QuickBooks Online. Support office supply inventory management and coordinate maintenance or repairs as needed Qualifications Proven office experience with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) ,Google Workspace, & Quickbooks Online. Experience with data entry, filing systems, and administrative support tasks Excellent phone etiquette with experience managing multi-line phone systems Bilingual abilities are a plus; fluency in additional languages enhances communication within diverse teams Knowledge of QuickBooks Online is a MUST! Strong time management skills with the ability to prioritize tasks efficiently Previous experience in roles such as book keeping or management a plus. Demonstrated technical proficiency with computer literacy and productivity software Join us as an Office Administrator and become an integral part of a team dedicated to excellence! Your energy, organizational prowess, and technical skills will help foster a welcoming and efficient office environment where everyone can thrive. Pay: $20.24 - $21.86 per hour Work Location: In person

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