Office Administrator (Administrative Assistant 4)

What You Will Do The Safeguards Science and Technology Group (NEN-1) is seeking a motivated, customer service focused, and experienced individual to provide professional business and administrative support. NEN-1 currently has ~ 80 employees including scientists, engineers, professionals, technicians, technologists, postdoctoral associates, and students. NEN-1 works to safeguard nuclear materials by developing techniques and systems for nondestructive assay of nuclear and hazardous material. We also have an extensive training program to teach methods of nondestructive assay measurement and analysis and provide as many as 30 courses annually. The successful candidate will be expected to provide high-level administrative support to the group managers and employees. This position requires a motivated performer who is capable of prioritizing multiple simultaneous tasks, quickly changing focus, and is comfortable working with a broadly defined scope of work. You must be an excellent problem-solver and be able to anticipate challenges and obstacles and tactfully resolve them. While executing your responsibilities, you will consistently maintain a professional office atmosphere, demonstrating attention to detail and accuracy, initiative, versatility, tact, and confidentiality. Administrative Assistant 4 ($57,800 - $89,500) The successful candidate will be required to: Perform a wide variety of administrative functions with a high degree of initiative, requiring some independent judgement or follow the direction of senior administrators. Perform a wide range of administrative duties but not limited to timekeeping; visitor/student/new hire support; data entry and tracking; electronic records management; meeting scheduling/logistics; calendar management for managers and conference rooms; domestic travel arrangements/reimbursements; procurement; and researching policies and procedures to complete routine and non-routine requests. Apply expert-level administrative services of office management and best practices for the organization. Perform a wide variety of administrative functions exercising independent judgement within area of responsibility. Serve as lead administrator while being the resource on LANL administrative policy for staff within group. Coordinate visits from outside organization. Coordinate activities, conferences, meetings, and collaborate with external stakeholder organizations (i.e. Universities, Industrial Partners). For full consideration, applicants MUST submit their resume and a detailed cover letter addressing all the requirements of the position. What You Need Minimum Job Requirements: Demonstrated advanced experience with performing administrative support. Expert computer skills in one or more of the MS Office suite (Word, Excel, PowerPoint), SharePoint, Outlook, and demonstrated ability to learn Lab business systems (Oracle, Ariba, FVTS, Concur, etc.). Demonstrated ability in prioritizing, organizing, and following through with completing multiple tasks. Demonstrated ability to work effectively under pressure to meet deadlines with interruptions, and while sometimes changing priorities.Demonstrated proficient attention to detail and accuracy. Demonstrated excellent oral and written skills with excellent customer service skills. Ability to effectively work in a team environment and interact with all levels of personnel. Demonstrated experience making independent decisions and researching, analyzing, and resolving complex problems both independently and as a team member. Ability to work with business-sensitive information. Demonstrated excellent record of dependability, availability, attendance, and punctuality. Demonstrated mentoring and teaming skills. Education/Experience: Position requires a High School Diploma and five (5) years related experience or an equivalent combination of education and experience directly related to the occupation. Desired Qualifications: Demonstrated ability to build effective working…

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