Office Administrator

Are you ready to make a real difference in people's lives? Join the Harris Center for Mental Health and IDD as an Office Administrator. The Office Administrator provides advanced administrative, operational, and business support to senior leadership within an assigned division. This role serves as a key liaison between executives, employees, external stakeholders, and community partners while ensuring efficient office operations and administrative processes.The ideal candidate is highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This position requires exceptional judgment, professionalism, discretion, and the ability to handle confidential information while supporting strategic initiatives and executive priorities. Your Role in Action: Executive & Administrative Support Provide comprehensive administrative support to Chiefs, Directors, and senior leaders. Manage executive calendars, appointments, meetings, and conference calls. Coordinate meeting logistics, agendas, materials, presentations, and follow-up activities. Prepare, edit, and distribute reports, correspondence, presentations, and executive communications. Serve as recording secretary for meetings, committees, and special projects. Coordinate conferences, retreats, and organizational events. Handle sensitive and confidential information with professionalism and discretion. Business & Operational Support Assist with purchasing, procurement, invoices, and budget-tracking activities. Process payroll, personnel, travel, and other administrative transactions. Support contract administration and document management processes. Track expenditures and assist leadership with budget monitoring. Support departmental projects, operational initiatives, and strategic priorities. Communication & Stakeholder Engagement Serve as a liaison between leadership and internal and external stakeholders. Develop and distribute communications, reports, meeting summaries, and updates. Respond to inquiries and route requests appropriately. Coordinate information flow across departments to support organizational objectives. Build and maintain effective working relationships across all levels of the organization. Records & Office Management Maintain electronic and physical filing systems. Manage records, inventories, directories, and administrative documentation. Coordinate office supply purchasing and inventory control. Ensure compliance with records retention, privacy, and information security requirements. Recommend and implement process improvements to increase efficiency. Project Coordination Assist leadership with project planning, tracking, and implementation. Monitor deadlines, deliverables, and action items. Support organizational initiatives and cross-functional workgroups. Provide guidance and support to administrative staff as assigned. Perform other duties as assigned. What qualifications you will need: Education : High School Diploma or GED required. Associate degree preferred. Bachelor's degree preferred. Equivalent combinations of education and experience may be considered. Experience Four (4) or more years of progressively responsible administrative, executive support, office management, or business operations experience. Experience supporting executive leadership, directors, chiefs, or senior management preferred. Experience managing multiple priorities and projects in a fast-paced environment. Experience with budgeting, purchasing, payroll, travel coordination, and administrative processes preferred. Knowledge, Skills, and Abilities Excellent verbal, written, and interpersonal communication skills. Strong organizational, planning, and time-management skills. Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and related business applications. Ability to prepare professional correspondence, reports, presentations, and executive communications. Strong attention to detail and …

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