Office Administrator

Overview We are seeking a dynamic and highly organized Office Administrator to join our team! In this vital role, you will be the backbone of our daily operations, ensuring that our office runs smoothly, efficiently, and professionally. Your proactive approach and excellent communication skills will help foster a welcoming environment for clients, visitors, and team members alike. This position offers an exciting opportunity to develop your administrative expertise while supporting a vibrant and collaborative workplace. Responsibilities Manage front desk operations, greeting visitors and directing phone calls with professionalism and courtesy using multi-line phone systems Handle all clerical tasks including data entry, filing, proofreading, and maintaining accurate records using productivity software such as Microsoft Office and spreadsheets Oversee calendar management and schedule appointments for staff members, ensuring optimal time management and organization Utilize QuickBooks for basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping Provide exceptional customer support by responding promptly to inquiries via phone or email, demonstrating excellent phone etiquette and client communication skills Coordinate office supplies procurement and inventory management to ensure smooth daily operations Assist with office management duties including organizing meetings, preparing documents, and supporting personal assistant tasks as needed Qualifications Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy and technical proficiency Experience with QuickBooks or similar accounting software is highly desirable Bilingual ability is a plus to effectively communicate with diverse clients and team members Excellent written and verbal communication skills with a focus on professional phone etiquette Demonstrated ability to manage multiple priorities efficiently in a fast-paced environment Strong attention to detail for proofreading, data entry accuracy, and filing systems Previous experience in customer service or front desk roles preferred Ability to work independently while collaborating effectively within a team setting Join us as an Office Administrator and become an essential part of a lively workplace that values initiative, professionalism, and teamwork. We are committed to supporting your growth while providing a positive environment where your organizational talents can shine! Pay: $18.50 - $20.00 per hour Expected hours: 40.0 per week Work Location: In person

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