Office Administrator

Job Overview We are seeking a highly organized and proactive Office Administrator to oversee daily office operations and ensure smooth administrative functions. The ideal candidate will have strong communication skills, excellent organizational abilities, and experience in office management, human resources, and bookkeeping. This role offers an opportunity to contribute to a dynamic team environment, supporting various departments including medical office management, event planning, and vendor relations. Duties Manage calendar scheduling, appointments, and meetings to optimize team productivity Answer calls and handle receptionist duties. Handle vendor management, including negotiations and relationship maintenance Maintain accurate bookkeeping records using QuickBooks and perform basic payroll processing Assist with budgeting, expense tracking, and financial reporting Manage human resources functions such as employee records and compliance Organize filing systems both physically and electronically for easy retrieval of documents Support office supply procurement and inventory management Requirements Proven experience in office administration, office management, or clerical roles Strong organizational skills with the ability to multitask efficiently Excellent communication skills—both verbal and written Proficiency in QuickBooks, calendar management software, and multi-line phone systems Experience with event planning, vendor management, and human resources functions Knowledge of bookkeeping, payroll processing, budgeting, and basic financial principles Supervising experience or team management skills preferred Ability to handle front desk duties with professionalism and courtesy Demonstrated ability to maintain confidentiality and exercise sound judgment Pay: $18.00 - $22.00 per hour Benefits: Flexible schedule Paid time off Work Location: In person

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