Office Administrative Assistant

Overview We are seeking a detail-oriented and proactive Office Administrative Assistant to support our daily operations. This role is essential in ensuring smooth office workflows, managing scheduling, coordinating material orders, and assisting project managers with procurement activities. The ideal candidate will possess basic accounting skills, including experience with QuickBooks, and demonstrate excellent organizational and communication abilities to thrive in a dynamic office environment. Duties Manage day-to-day administrative tasks to support office operations efficiently. Order office supplies and materials as needed, ensuring timely delivery to meet project requirements. Coordinate schedules for meetings, appointments, and project timelines to facilitate seamless workflow. Support project managers by ordering materials required for ongoing projects and checking the status of deliveries to ensure deadlines are met. Maintain accurate records of transactions and material orders using QuickBooks or similar accounting software. Assist with general clerical duties such as filing, data entry, and correspondence management. Collaborate with team members to streamline administrative processes and improve overall office productivity. Skills Basic accounting skills with experience using QuickBooks or comparable software. Strong organizational skills with the ability to prioritize tasks effectively. Excellent communication skills for coordinating with vendors, suppliers, and internal teams. Ability to handle multiple responsibilities simultaneously while maintaining attention to detail. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Problem-solving mindset with a proactive approach to managing schedules and procurement activities. Reliable team player capable of supporting project managers and contributing positively to the office environment. This position offers an engaging opportunity for candidates looking to develop their administrative expertise within a professional setting while supporting diverse operational functions. Pay: $25.00 - $35.00 per hour Expected hours: 40.0 per week Benefits: Dental insurance Health insurance Health savings account Paid time off Vision insurance Work Location: In person

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