Office Administrative Assistant

Job Title: Office Administrative Assistant Job Location: Miami, Florida DHL Global Forwarding (DGF) manages the f low of goods and information across a customer's global supply chain utilizing air/Air /ground transportation, customs brokerage services, and dedicated warehousing/distribution centers. We are part of Deutsche Post DHL, the world’s leading logistics provider with operations in over 220 countries. Visit our career site on the web at https://www.logistics.dhl/us-en/home/careers.html We have an exciting opportunity for an Office Administrative Assistant who will be responsible for administering general administrative support processes and activities to effectively meet information requests and determine trends, ensure smooth running of business activities and meet administrative needs in line with business needs, stakeholder requirements, Group guidelines and policies. Key Responsibilities: Under general/ limited supervision, support delivery of administrative support processes and activities Provide timely and effective administrative support such as arranging meetings, developing agendas, etc. for board department and/ or cross divisional projects Perform administrative tasks such as research, data processing and validation, and documentation Gather information and data for formulations of recommendations, decision papers and presentations Reconcile data, conduct initial analysis and generate standard reports on results and updates to support other team members and enhance coordination Follow and achieve compliance with established procedures and ensure proper usage of administrative support processes and policies Resolve recurring issues faced during delivery as per defined processes, systems and methods Answer queries of other staff members of relevant committees/ boards/ departments to maintain relationships and enhance customer satisfaction Support team members with less experience in different/ difficult situations Under general/ limited supervision, support delivery of office support processes and activities Provide timely and effective administrative support for office services such as typing services, documents filing, control and request of office supplies and preparation of reports, spreadsheets and graphs for presentations, etc. Conduct troubleshooting and undertake maintenance activities as per defined schedule Gather information on requirements related to new, upgradation or maintenance of office supplies and equipment Maintain inventory levels by checking shelves, replenish and deliver office supplies to departments Assist in setting up, testing and operating audio-visual equipment and other technical equipment associated with live events and business meetings Collect, sort and distribute internal and external mail such as letters, packages, legal documents within delivery timelines Conduct checks to identify wrongly addressed mail, return to sender or re-address so that mail reaches its correct destination Follow and achieve compliance with established procedures and ensure proper usage of office support processes and policies Support team members with less experience in different/ difficult situations Plan office events and assist with office place planning Skills / Requirements: BA/BS preferred or minimum of 2 years’ experience Exceptional communication skills (verbal, written, and presentations) Strong computer skills: Microsoft (i.e. Excel, Word, PowerPoint, & Outlook) Demonstrated project management experience working with multiple stakeholders Pay Range: $25.21- $33.61/hr. (Based on Experience) Benefits (All Non-Union Employees) Compensation: Competitive base salary plus role dependent performance-based incentives. 401(k) Match: $1-for-$1 match up to 4% quarterly + 2% annual base contribution. Stock Purchase Plan: Ability to purchase Deutsche Post AG shares at a discounted rate. Medical: Comprehensive plans covering preventive care, inpatient/outpatient services, and prescriptions. …

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