Office Administrative Assistant

About Us Founded in 1833, School Sisters of Notre Dame (SSND) are an international congregation of vowed women religious founded by Blessed Theresa of Jesus Gerhardinger. The Sisters educate with a vision, believing the world can be changed through the transformation of persons. We are a mission-driven, faith-based nonprofit organization dedicated to serving our community through outreach, education, and compassionate support. Our work is rooted in integrity, service, and stewardship, and we are committed to maintaining the highest standards in donor care and organizational excellence. Position Overview We are seeking a highly organized and detail-oriented Office Administrative Assistant with 3+ years of experience in nonprofit administration, preferably within a faith-based environment. The ideal candidate will have a working understanding of database management — preferably Raiser’s Edge NXT and Microsoft Office applications and will demonstrate discretion in handling donor records. This role is essential to ensuring smooth daily operations and supporting our mission through accurate recordkeeping and exceptional administrative support. Key Responsibilities Provide administrative support for fundraising campaigns and events. Maintain organized filing systems (digital and physical) for donor records, financial documents, and organizational materials. Schedule meetings, coordinate calendars, and prepare agendas for meetings. Monitor office supplies and liaise with vendors to ensure cost-effective procurement. Code & submit invoices and process expenses with accounts payable Monthly reconciliation with the finance department Manages and distributes bi-monthly newsletter and semi-annual publications Enter and update donor information, ensuring accuracy, confidentiality, and compliance with privacy regulations. Prepare donor acknowledgment letters, reports, and mailing lists in coordination with the development team. Qualifications Education: High school diploma or equivalent required; associate or bachelor’s degree preferred. Experience: Minimum 3 years of administrative experience in a nonprofit, faith-based organization. · Technical Skills: Working Knowledge of a CRM or donorbase, Raiser’s Edge NXT preferred. Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), and general database management. Professional Skills: Strong attention to detail, excellent organizational skills, and ability to manage multiple priorities. Interpersonal Skills: Discretion and professionalism in handling confidential donor information; strong written and verbal communication skills. Commitment to the mission and values of a faith-based nonprofit organization. Pay: Up to $60,000.00 per year Benefits: Dental insurance Health insurance Vision insurance Experience: Administrative: 3 years (Preferred) Work Location: Hybrid remote in Wilton, CT 06897

View the full posting and apply