Office Administration and Accounts Payable - ASL Distribution (Oakville)
FastfrateASL Distribution is an equal opportunity employer committed to creating a diverse, inclusive, and accessible workplace. We welcome applications from women, visible minorities, Indigenous peoples, persons with disabilities, and all qualified individuals. If you require an accommodation at any stage of the recruitment process, please contact us at accessibility@challenger.com and we will work with you to meet your needs. ASL Distribution Services Company Profile: ASL Distribution, part of the Fastfrate Group, is a leader in Canadian transportation, warehousing and fulfillment services, supporting top North American brands with efficient, customer focused solutions. With customized supply chain solutions, ASL’s transportation warehousing and fulfillment teams expertly manage the transportation, receiving, warehousing, picking, packing, and shipping of products with precision and efficiency. It’s an energetic, fast-paced environment, ideal for individuals who excel in teamwork, problem solving, and building efficient solutions to move goods through the supply chain. Why you’ll love working here: A workplace where you can learn, grow, and build your career A culture that encourages new ideas and continuous improvement Supportive leaders who provide guidance while giving you autonomy A team-focused environment A competitive total-rewards package, including group benefits and a company-sponsored retirement savings plan Support for professional memberships, training, and certifications The Opportunity: This is your chance to join a team where your work truly makes an impact. In this role, you will contribute directly to the success of our customers, our operations, and the Fastfrate Group as a whole. You’ll work in a supportive environment that values collaboration, problem-solving, and continuous learning. Role Summary: The Office Administrator – Accounts Payable Support is responsible for coordinating the day-to-day administrative functions of the office while overseeing and assisting with Accounts Payable activities. This role supports the efficient operation of the business by maintaining accurate records, processing and monitoring vendor invoices, coordinating payments, and ensuring that administrative and financial processes are completed accurately and on time. Working closely with the accounting, purchasing, warehouse, and operations teams, the Office Administrator helps ensure that supplier invoices are properly matched to purchase orders and receiving documentation, discrepancies are resolved promptly, and vendor accounts remain accurate and up to date. The ideal candidate is organized, detail-oriented, dependable, and comfortable managing multiple priorities in a fast-paced distribution environment. Hours of Work: Monday – Friday, 8:00am – 4:30pm Work Arrangement: On-site Position Type: Non-Union Employment Status: Permanent Compensation: Salary: $50,000 - $55,000 Work Location & Environment: 2160 Buckingham Rd, Oakville, ON L6H 6M7; office environment Key Accountabilities: Office Administration and Operations Manage daily office operations to ensure an organized, efficient, and professional work environment. Answer and direct incoming phone calls, emails, and general inquiries. Coordinate incoming and outgoing mail, courier services, deliveries, and office correspondence. Maintain filing systems, records, databases, and electronic documentation. Prepare, format, and maintain reports, spreadsheets, forms, and other business documents. Order and maintain office supplies and coordinate with service providers as required. Assist management with scheduling, meeting coordination, correspondence, and special projects. Maintain accurate employee, vendor, customer, and general administrative records as required. Support communication and coordination between office staff, warehouse personnel, purchasing, sales, and management. Identify opportunities to improve administrative procedures, organization, and workflow efficiency. Accoun…