Motor Pool Associate

Department FSU Facilities Waste Management Responsibilities Provides transportation and logistical support for Facilities fleet operations by moving vehicles, equipment, parts, and personnel to and from campus and off-campus locations. Coordinates vehicle pickups and deliveries to vendors, repair facilities, body shops, dealerships, and other service providers. Assists with locating, ordering, receiving, and procuring parts, supplies, tools, and equipment required for fleet maintenance activities. Communicates with vendors regarding pricing, availability, delivery schedules, and order status to ensure timely acquisition of materials necessary to maintain fleet operations. Operates university vehicles safely and performs basic vehicle condition inspections, reporting maintenance needs, operational deficiencies, safety concerns, vehicle damage, and unsafe conditions to appropriate personnel. Utilizes appropriate personal protective equipment (PPE) and follows established safety procedures while performing assigned duties. Provides administrative support for Motor Pool operations through the maintenance of records, processing of paperwork, and organization of fleet-related documentation. Assists with the preparation and processing of purchase orders, invoices, receiving documentation, and other financial transactions in accordance with university procedures. Utilizes university procurement systems and purchasing methods, including PCard transactions, to obtain parts, supplies, and operational materials. Maintains accurate procurement, maintenance, and fleet records to support operational accountability and compliance requirements. Assists in making recommendations on office operational needs to include equipment, workflow, and materials. Participates in required training, professional development activities, and administrative processes necessary to support departmental operations and compliance requirements. Supports Facilities' emergency response activities during weather events, disasters, utility interruptions, and other operational emergencies. Assists with coordinating and deploying fleet vehicles and equipment needed to support emergency operations and continuity of services. Carries out emergency assignments and special projects as directed by leadership and assists with the annual inventory, verification, and accountability of Facilities fleet vehicles and equipment. Performs additional duties in support of Facilities operations, emergency management activities, and departmental objectives as assigned. Assists supervisors and departmental leadership with fleet tracking, asset management, and vehicle utilization activities. Updates and maintains vehicle records, databases, maintenance schedules, registrations, inspections, and reporting systems. Supports vehicle lifecycle management by maintaining accurate information related to fleet assets and preparing reports used to monitor fleet performance, maintenance compliance, utilization, and operational readiness. Ensures records are maintained in accordance with university policies, fleet management requirements, and departmental procedures. Assists the Motor Pool Superintendent with tracking vehicles assigned to outside vendors for maintenance, warranty work, body repairs, and other services. Communicates with vendors regarding repair schedules, work progress, completion dates, and vehicle availability. Supports the intake, inspection, documentation, and processing of vehicles scheduled for maintenance and repair services. Ensures appropriate records and supporting documentation are maintained for outsourced repairs and vendor-provided services. Adheres to all Florida State University, Facilities, departmental, state, federal, and OSHA safety policies and procedures. Promotes a culture of safety and accountability by identifying and reporting hazards, supporting safe work practices, and ensuring compliance with applicable regulations and operational standards. Qualification…

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