Merchandiser/Retail Buyer-Pro Shop Operations
Hot Springs Village Property Owners AssociationMerchandiser / Retail Buyer – Pro Shop Operations Position Summary The Merchandiser / Retail Buyer is responsible for selecting, purchasing, pricing, managing, and analyzing merchandise across eight pro shop locations. This position oversees the merchandise lifecycle from product selection and vendor purchasing through inventory management, pricing, sales analysis, transfers, markdowns, and replenishment. The role analyzes customer demand, sales trends, inventory performance, and market trends to ensure each pro shop maintains an appealing and profitable merchandise assortment. The Merchandiser / Retail Buyer also develops supplier relationships, negotiates pricing and purchasing terms, monitors merchandise budgets, and provides reporting to support strategic retail decisions. Essential Duties and Responsibilities Retail Buying & Product Selection Select and purchase merchandise for all eight pro shop locations based on customer demand, sales history, market trends, seasonal needs, and established budgets. Research and identify new products, brands, vendors, and merchandise opportunities. Analyze golf, apparel, lifestyle, and retail trends to maintain a relevant and competitive product assortment. Attend vendor meetings, buying events, trade shows, or product presentations as appropriate. Develop merchandise assortments based on the needs and customer demographics of individual pro shop locations. Determine appropriate product quantities, size runs, styles, colors, and product mixes when placing orders. Make replenishment and reorder decisions based on inventory levels and sales performance. Coordinate seasonal buying strategies and merchandise launches. Vendor & Supplier Management Develop and maintain relationships with merchandise vendors, manufacturers, and sales representatives. Negotiate product costs, purchasing terms, minimum order quantities, shipping arrangements, discounts, and other vendor terms when appropriate. Compare vendors and product options to identify opportunities for improved pricing, margins, quality, and customer value. Communicate with suppliers regarding product availability, backorders, substitutions, shipping delays, returns, credits, and order discrepancies. Review vendor performance and recommend changes when needed. Maintain organized vendor records, catalogs, pricing information, agreements, and contact information. Inventory Management Maintain accurate merchandise inventory records across all eight pro shops. Monitor inventory levels by location, product category, brand, size, style, season, and other relevant classifications. Establish appropriate inventory levels and identify purchasing or replenishment needs. Coordinate inventory transfers between pro shops to meet customer demand and reduce unnecessary purchasing. Identify excess, aging, slow-moving, or obsolete inventory and develop recommendations for addressing it. Assist with receiving merchandise and ensure products are accurately entered into the inventory/POS system. Investigate inventory discrepancies and coordinate corrections with pro shop staff. Coordinate and assist with physical inventories and periodic cycle counts. Develop standardized inventory procedures across all eight locations. Pricing & Profitability Establish and maintain retail pricing based on product costs, target margins, vendor recommendations, market conditions, and organizational goals. Calculate and monitor gross margins and markup percentages. Review vendor cost changes and adjust retail pricing when appropriate. Maintain accurate and consistent pricing within the POS and inventory systems. Develop and coordinate markdowns, clearance pricing, promotional pricing, and seasonal sales. Monitor the financial performance of merchandise categories and recommend pricing adjustments to improve profitability or inventory turnover. Ensure discounts, markdowns, and promotions are properly documented and reflected in inventory systems. Reporting & Merchandise Ana…