Meeting/Event Assistant

College of Health Professions and Sciences (CHPS): The University of Central Florida (UCF) College of Health Professions and Sciences (CHPS) is home to nationally recognized programs focused on health and wellness and a respected faculty dedicated to teaching innovations and research partnerships. The college offers accredited programs in athletic training, communication sciences and disorders, physical therapy, health informatics, and social work. CHPS also offers one of UCF’s largest majors, health sciences, as well as popular programs in sport and exercise science within the field of kinesiology. Through coursework, field experience, and inter-professional education, our students develop high-demand skills in healthcare and community-based initiatives for working with varied populations. The Opportunity : UCF's College of Health Professions and Sciences (CHPS) is seeking an energetic and organized Meeting/Event Assistant to serve as the operational heartbeat of its Innovative Center (IC) — a dynamic hub where healthcare education, community partnership, and research intersect. In this role, you'll help create the experiences that bring students, faculty, industry partners, and community leaders together by managing building access, welcoming stakeholders at the front desk, and providing hands-on event planning and day-of execution support. You'll also deliver essential administrative and purchasing support to faculty and Associate Deans, assist with research-related activities in the complex, and serve as a go-to resource for IT coordination. Responsibilities: Innovative Center (IC) Reception: Serve as primary receptionist for the Innovative Center building to greet, direct, and process intake for internal and external stakeholders arriving at the facility, including UCF students, UCF faculty, UCF staff, community partners, industry partners, external funding agency representatives, and vendors. IC Facility Access Support: Manage DNA Fusion for UCF ID card access and manage keyed access for the Innovative Center building and individual suite access. IC/CHPS Event Planning Support: Work closely with and support college leadership (e.g., Associate Deans, Director of Communications), Dean's office staff, and CHPS faculty with the planning and preparation for annual reoccurring events as well as individual events and ceremonies (e.g., Fall Assembly, Spring Assembly, Assistive Technology Fair, Healthy Aging Fair). IC Event Vendor/Procurement Support: Arrange for food, refreshments, entertainment, etc., as relevant to individual events in IC and serve as primary contact for selected internal and external vendors, track expenses within event budgets, review/approve contracts, invoices, and submit for approval and payment processing. IC Event Implementation Support: Provide on-site support, overseeing set-up and breakdown of furniture and clinical/research/IT equipment, arranging for and managing student volunteers, managing reception/registration, providing facility tours including the provision of factual information on college goals and activities, and helping to address any issues or emergencies that may arise in conjunction with involved CHPS faculty, staff, and students. IC Communications Support: Coordinate with relevant college leadership and teams to set-up event advertisement, website, social media (pre- and post-event), registration, arrange photography, maintain and generate event rosters, maintain contact and attendance sheets, create participation certificates, maintain debriefing notes, and manage event success data (post-event survey development/management/analysis) / other database materials. IC Facility Usage Support: Provide general troubleshooting for infrastructure and IT in shared and research lab spaces, make JIT and regular connections/requests to IT/building management for professional support as needed for on-site activities, meetings events, and day-to-day operations. Faculty/Associate Dean Ad…

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