Medical Records/Central Supply

Medical Records Management (50%) Maintain Electronic Health Records (EHR): Create, update, and manage electronic and paper files for all new admissions. Conduct Documentation Audits: Perform routine checks on active and closed charts to ensure state compliance and timeliness of physician signatures. Manage Discharge and Thinning: Streamline current active charts according to facility policy and systematically organize overflow data. Process Information Requests: Act as the primary gatekeeper for legally authorized medical record disclosures, adhering strictly to HIPAA privacy guidelines. Coordinate Care Transitions: Assemble, verify, and securely close out clinical records upon resident discharge or death. Central Supply Coordination (50%) Inventory Control: Audit and track daily stock levels in the central supply room and various nursing unit utility stations. Vendor Procurement: Place authorized supply orders with approved healthcare vendors while strictly managing the monthly facility budget. Logistics & Delivery: Receive shipments, crosscheck packing slips, organize storage bins, and physically distribute medical stock to floors. Equipment Maintenance: Inspect, clean, track, and safely store major specialty hardware, including IV poles and oxygen concentrators. Emergency Preparedness: Audit and replenish emergency crash carts daily to maintain immediate facility crisis readiness. Qualifications & Skills Education: High School Diploma or equivalent required; some healthcare administration coursework preferred. Licensure: Certified Nursing Assistant (CNA) designation is highly preferred, but not mandatory, to ensure a strong grasp of clinical items. Experience: Minimum of 1-2 years working in an administrative or supply role within a long-term care or SNF environment. Technical Skills: Proficiency with standard nursing home EHR software (such as PointClickCare) and Microsoft Office. Physical Demands: Ability to lift up to 35-50 pounds, push supply carts, and remain on your feet for extended periods.

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