Medical Equipment Planner Project Coordinator, Greater Philadelphia, PA- Hybrid

Shen Milsom & Wilke is a global consulting firm specializing in providing innovative technology design solutions and guidance. Our expertise spans various technological fields, including audiovisual and multimedia systems, information technology, security systems, medical equipment planning, and acoustics. We customize our services to meet our clients' design and compliance needs. Position Overview: Shen Milsom & Wilke, LLC is a technology design and consulting firm, and we have an immediate opening for an organized, detailed-oriented Medical Equipment Project Coordinator seeking a challenging opportunity in our Greater Philadelphia office. You will join our engineers on multi-disciplinary teams offering Audiovisual/Multimedia, Information Technology, Acoustics, Physical Security, and Medical Equipment Planning services. We collaborate with architects, engineers, contractors, and building owners to deliver client-focused consulting services. KEY RESPONSIBILITIES The Medical Equipment Project Coordinator is responsible for administrative tasks related to planning, organizing, purchasing, coordinating delivery, and installation of medical equipment for hospitals and other medical facilities on multiple construction projects at a time. Update and maintain project databases as directed by the project team. Request and obtain vendor quotes for medical equipment and related purchases. Ensure purchases comply with hospital group purchasing contracts and applicable procurement requirements. Prepare bid documents, vendor comparisons, and purchasing reports. Process purchase requisitions and purchase orders. Record and track purchases in the Purchase Order (PO) Log. Maintain and update project budget documents to ensure accurate financial tracking. Track and expedite equipment deliveries in coordination with vendors and warehouses. Identify, address, and resolve delivery discrepancies and related issues. Maintain accurate purchasing and delivery records in the Process Control Log. Prepare and manage Re-Delivery Manifests as required. Assist with coordinating vendor installation of medical equipment. Review and approve vendor invoices as directed by the client. Coordinate travel arrangements for internal project team members. Collaborate with project managers, vendors, clients, and internal teams to support successful project execution. Represent the Company in a professional and knowledgeable manner in all interactions. Perform additional duties and responsibilities as assigned by the Project Manager. QUALIFICATIONS Education & Experience A High School Diploma is required. Associate degree, Business School Certification, or Bachelor’s degree a plus. 1-3 years of related experience. The healthcare environment is a plus. Skills & Competencies Knowledge of utilization of capital equipment and operational services in healthcare facilities Experience with equipment purchasing delivery and installation logistics. Thorough knowledge of procedures for procurement of supplies and equipment Fundamental understanding of supply chain flow Knowledge of hospital purchasing policies and procedures and hospital’s GPO contracts a plus. Proven knowledge of hospital items and equipment. A professional demeanor, including above-average interpersonal skills to facilitate a team environment between SM&W, our client, vendors, and other project team members. Excellent problem-solving, decision-making, verbal and written communication skills. Must have good command of the English language. The ability to work independently on project assignments. Above average ability to prioritize work assignments and successfully handle a high volume, fast-paced environment. Good negotiating skills and the ability to handle multiple tasks effectively. Above average Microsoft suite skills, and the ability to learn proprietary and commercial software. Occasional overnight travel required. Career Advancement: We offer significant opportunities for advancement within …

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