Mechanical Project Controls Specialist

Position Overview IMP Mechanical is seeking a detail-oriented and organized Mechanical Project Controls Specialist to support the planning, tracking, and reporting of mechanical construction projects. This role helps monitor project schedules, budgets, labor hours, material costs, change orders, and progress documentation to keep projects organized and aligned with established timelines and financial targets. The ideal candidate is comfortable working with project data, coordinating with project managers and field teams, maintaining accurate records, and identifying potential schedule or cost issues before they become larger problems. Key Responsibilities Project Scheduling & Progress Tracking Maintain and update project schedules, milestone trackers, and progress reports. Monitor planned versus actual progress and follow up on outstanding activities. Coordinate with project managers, field supervisors, and subcontractors to collect schedule updates. Track installation progress, material availability, equipment deliveries, and other project dependencies. Flag potential delays, resource conflicts, and schedule variances for management review. Cost Control & Budget Monitoring Track project budgets, committed costs, purchase orders, labor hours, and material expenditures. Compare actual and forecast costs against approved project budgets. Assist with cost-to-complete estimates, financial summaries, and project forecasting. Maintain records of approved change orders, pending changes, and potential cost impacts. Identify unusual cost trends and discrepancies and escalate them to the project manager. Mechanical Construction Documentation Maintain organized project records, including schedules, meeting notes, progress reports, cost logs, and change documentation. Track submittals, requests for information (RFIs), procurement updates, and other project deliverables. Coordinate document updates with project managers, engineers, field personnel, vendors, and subcontractors. Help ensure project records reflect current approved information. Prepare documentation for internal reviews, progress meetings, and project closeout. Labor & Resource Coordination Compile and track labor-hour reports, crew productivity data, and planned staffing requirements. Compare reported labor performance against project plans and identify significant variances. Coordinate with field supervisors to clarify reporting gaps and upcoming resource needs. Track equipment and material requirements that may affect project productivity. Support the preparation of weekly and monthly labor and resource summaries. Reporting & Project Improvement Prepare routine dashboards and reports covering schedule performance, costs, progress, and outstanding issues. Maintain accurate spreadsheets and project control systems. Participate in project status meetings and document action items. Identify recurring reporting gaps and recommend process improvements. Assist with project closeout by organizing final cost records, change logs, and completion documentation. Qualifications Required High school diploma or equivalent. Experience in project coordination, project controls, construction administration, cost tracking, or a related field. Strong organizational and analytical skills with attention to detail. Proficiency with spreadsheets, email, and standard office software. Ability to track multiple deadlines and manage project documentation. Strong communication skills and the ability to coordinate with office and field personnel. Preferred Associate degree or coursework in construction management, engineering technology, business administration, or a related discipline. Experience in mechanical contracting, HVAC, plumbing, piping, or commercial construction. Familiarity with construction schedules, labor tracking, purchase orders, change orders, and cost reporting. Experience with project management or construction software, such as Procore, Primavera P6, Microsoft Project, or similar …

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