Materials Manager

Scope of Position: The Materials Manager is a key leader in our custom HVAC manufacturing environment, responsible for ensuring the seamless flow of materials to support uninterrupted production. This role blends tactical execution (such as creating and managing purchase orders, inventory control, and supplier coordination) with strategic responsibilities in sourcing, production scheduling, and capacity planning. The ideal candidate will bring expertise in commodity markets, ERP systems, and lean principles to drive efficiency and continuous improvement in a dynamic, engineered-to-order operation. We seek a hands-on, detail-oriented professional with strong leadership potential-someone eager to grow into higher-level roles and help shape the future of our organization. Essential Duties and Responsibilities: Material Planning & Commodity Management Own material availability to support production schedules and customer commitments. Manage commodity assignments, purchasing priorities, and material planning activities. Create, review, approve, and maintain purchase orders as required to support business needs. Actively communicate with suppliers regarding order status, shortages, expedites, and delivery commitments. Coordinate with Production, Engineering, and Operations to resolve material constraints and supply risks. Supplier & Vendor Management Develop and maintain strategic relationships with suppliers and service providers. Monitor supplier on-time delivery, lead-time performance, quality, and responsiveness. Lead supplier performance reviews and corrective actions when expectations are not met. Support supplier selection, sourcing strategies, and risk mitigation efforts. Drive supplier improvement initiatives focused on cost, quality, lead time, and service. Inventory Management & Control Maintain inventory accuracy through cycle counting, reconciliation, and audit activities. Lead inventory replenishment activities to ensure material availability while controlling inventory investment. Monitor inventory levels, usage trends, excess inventory, and obsolete materials. Develop inventory control processes and visual management systems. Partner with the Warehouse Lead to improve inventory accuracy, organization, and material flow. Leadership & Team Development Maintain a visible and consistent presence on the production floor and in the warehouse to understand operational challenges, verify material flow, support employees, and drive timely problem resolution. Lead and develop the Buyer, Warehouse Lead, and Warehouse team members. Establish department priorities, workload balancing, and performance expectations. Support employee training, cross-training, and professional development. Promote accountability, teamwork, customer service, and continuous improvement. Conduct performance coaching, employee development, and staffing activities as needed. Nonconforming Material Management Oversee containment, disposition, and resolution of supplier-related material issue Coordinate supplier corrective actions and replacement material activities. Partner with Quality and Engineering to minimize production disruptions caused by defective materials. Monitor supplier quality trends and recurring issues. Support supplier recovery and chargeback efforts when applicable. Safety, Systems, & Continuous Improvement Promote and support a safe work environment and compliance with company safety policies and procedures. Ensure accurate and effective use of the ERP system to support purchasing, inventory control, material transactions, reporting, and decision-making. Develop, maintain, and improve materials, purchasing, inventory, warehouse, and planning procedures. Support ISO compliance activities, internal audits, external audits, corrective actions, and documentation updates. Lead continuous improvement initiatives focused on inventory accuracy, material flow, supplier performance, ERP utilization, and operational efficiency. Production Planning…

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