Materials Management Specialist II - Central Distribution - Full Time/Days - REQ# 2185057116

Job Objective: Under the supervision of the Supervisor Materials Management performs all duties and functions relating to the maintenance of inventory levels within areas of responsibility. In addition to Materials Specialist I duties, has primary responsibility for all receiving duties. Essential Duties and Responsibilities: Inventories and distributes medical/surgical supplies to all nursing units, according to par levels, on a selected schedule Prepares stock purchase orders on electronic data information system; transmits to vendors, monitors pricing, and does follow-up as required. Informs Supervisor of changes Prepares documents to process stock adjustments due to incorrect shipment; shortages, damages, etc. Keeps Supervisor informed of problems Assists Supervisor Materials Management with cycle counts, fiscal inventory and distribution operations Assists the Supervisor with the establishment of priorities and delivery schedules of incoming materials or supplies and ensure they meet required delivery dates Maintains established quality control systems for supplies (rotation and storage) Adjusts par levels, additions and deletions of supplies in par locations Edits par levels and notifies Supervisor Materials Management of changes for computer Receives requests for supplies, selects stock from inventory and loads distribution cart. Distributes supplies to designated areas Receives and handles all packing lists, bills of lading and related materials Answers and places telephone calls to and from our customers Maintain clean working conditions within the department on a daily basis Maintains professional work habits by organizing workload, setting priorities, completing assignments in a timely manner, utilizing resources appropriately, complying with department program standards and adapts well to changes Able to interact with patients, visitors and hospital personnel in a professional manner Able to relate effectively to people and situations in a stressful and fast pace environment Through continuing education, maintains up-to-date knowledge in the area of Materials Management Loads or unloads material, equipment, merchandise, or supplies from dock area to designated delivery area/warehouse Checks for obsolete and outdated supplies in inventory areas Obtains authorized signatures for delivery of non-stock items delivered to departments and forwards paperwork to the department secretary Works with department Supervisor and/or directors on controlling overall supply expenses (via par levels and expenses) Identifies patient chargeable supplies with labels Works closely with Supervisor to identify, develop and implement new processes with distribution Assist with other items as assigned or required Supports and backs-up all Materials Management staff as required Participates on various committees and/or task groups as required Assists the Supervisor to coordinate distribution and introduction of new products. Works with the Supervisor in analyzing inventory reports and surplus stock lists to determine need for improvement in control methods: assists with the initiation of corrective measures to restore satisfactory balances Train and direct staff in inventory control and distribution on all medical/surgical supplies and equipment to required destinations Reviews end-of-month and annual reports in specialized areas or responsibility for accuracy and discrepancies that are reported to the Director Processes invoice discrepancies for resolution for accounts payable. Manages inventory and par levels in specialized areas of responsibility (i.e., Surgery, L&D, OB and NICU) Receives and scans in incoming freight (i.e. FedEx, UPS, OfficeMax, etc.) Conducts annual inventory is specialized areas of responsibility Processes products that require special handling (i.e., refrigerated, frozen, hazardous, etc.) Reports to the buyers immediately for resolution and damages or discrepancies from incoming freight orders. Non-Essential Duties: M…

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