Materials Management Coordinator, Supply Chain

Job Category: Leadership Hospital Location: Newmarket ON Job Type: Permanent, Full time Number of Positions: 1 Minimum - Maximum Hourly Rate: $41.66 - $49.52 Why Join Our Team? A people-first workplace environment that prioritizes belonging, wellness, and psychological safety. Hybrid, virtual, and in-person working environment (where applicable). Progressive health and dental benefit plans. HOOPP pension plan with employer and employee premium sharing. Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships. If you are ready to embrace this exciting challenge and contribute to the success of Southlake Health, we encourage you to apply and be part of our dedicated team, making a difference in the lives of our employees and the community we serve! About the role: The Materials Management Coordinator, Supply Chain is responsible for managing and executing the daily operations of the Distribution and Receiving Departments to ensure uninterrupted supply availability across the hospital. This role plays a critical part in supporting patient care by maintaining adequate inventory levels, minimizing stockouts, and ensuring efficient supply chain operations. The successful candidate will bring strong leadership, technical expertise, and healthcare supply chain experience, with the ability to manage staff, systems, inventory, and operational priorities in a fast-paced clinical environment. We prioritize a people-first workplace culture which emphasizes equity and inclusion throughout our hiring process. To ensure fairness and transparency, all applications are reviewed and assessed by our dedicated team of recruiters and hiring managers, not by artificial intelligence (AI). We value the unique perspectives each candidate brings to our organization. What you'll be doing: Distribution & Inventory Management Ensure supplies are consistently available to all departments to support patient care delivery. Monitor inventory levels and adjust quotas to minimize stockouts and reduce waste. Manage substitutions for backordered products, including sourcing alternatives and coordinating end-user approvals. Oversee monitoring of non-stock items ordered directly by departments. Manage daily operations of the Distribution and Receiving departments. Ensure continuous product rotation and conduct regular audits of supply carts and inventory quotas. Systems & Technical Oversight Maintain working knowledge of all Materials Management systems and interfaces. Troubleshoot system issues and coordinate resolutions when system outages occur. Systems include (but are not limited to): Nova, McKesson Pathways Materials Management (PMM), Horizon Surgical Manager (HSM), Logi-D, Logi-CC, and E-Pay. Staffing & Leadership Provide advance scheduling for Distribution and Receiving staff. Ensure accurate payroll submissions and timekeeping. Supervise and support approximately 20 staff members. Enforce attendance management policies and departmental procedures. Provide ongoing training, coaching, and leadership to Distribution staff. Facilitate onboarding and training for new employees using established training checklists. Collaboration & Customer Support Act as the primary liaison between end-user departments and Materials Management. Respond to inquiries from clinical and administrative staff regarding product availability and sourcing. Provide semi-annual optimization reports to Nurse Managers outlining usage trends, inventory levels, and quota effectiveness. Collaborate with Nurse Managers and Coordinators to optimize departmental supply carts. Continuous Improvement & Compliance Coordinate and implement product changes across the organization. Participate in quality improvement initiatives, audits, and performance monitoring. Update and maintain departmental policies and procedures to reflect current practices. Ensure compliance with federal and provincial standards related to sterile product handling. Complete and maintain month…

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