Materials Coordinator

As a proud British Columbia owned and operated company, Ideal Welders is the premier piping, pressure vessel, and module fabrication company in the region, and among the largest in Western Canada. Since its inception over 50 years ago, the company has grown steadily from a one-man operation to its industry-leading position, providing quality welding solutions to a diverse range of clients around the world. The vision for excellence, innovation, and growth continues. We are currently in search of a Materials Coordinator to join us at our facility on Annacis Island in Delta. This is a temporary 9 to 12 month assignment, with the possibility of extension. The Materials Coordinator will provide day-to-day coordination support to the Materials Management Team for Woodfibre LNG material and warehouse activities. The role coordinates documentation, inventory updates, deliveries, pickups, transfers, staging, reporting, and follow-up with Ideal Welders, McDermott, freight providers, vendors, and warehouse personnel. The coordinator improves material visibility and workflow while escalating priorities, exceptions, and risks to the Materials Management Team. The role reports to PMO with a dotted line to the Materials Management Team for McDermott. HIGHLIGHTS OF JOB DUTIES INCLUDE: Daily Coordination Work under the Materials Management Team’s direction, maintain assigned action items, and follow through on material and warehouse priorities. Coordinate with Ideal Welders, McDermott, carriers, vendors, and warehouse personnel on delegated activities. Provide concise updates on completed work, upcoming requirements, open issues, and decisions requiring direction. Receiving, Shipping & Documentation Review delivery and pickup requests, pre-alerts, packing lists, shipping documents, purchase order references, dimensions, weights, and material identification. Confirm appointments, receiving windows, warehouse capacity, paperwork, unloading needs, and material readiness. Coordinate incoming and outbound freight, staging, packaging requirements, pickup confirmation, and shipping-record closeout. Investigate incomplete or conflicting documentation and escalate unresolved issues before material is handled or released. Inventory & Material Tracking Maintain accurate inventory, status, and location records across assigned warehouse and laydown locations. Verify material identity, quantity, condition, allocation, purchase order, tag, package, and storage location. Update records after receipts, transfers, staging, shipments, and adjustments. Support cycle counts and reconciliations; investigate discrepancies and coordinate corrective updates. Warehouse Coordination Coordinate the orderly use of receiving, warehouse, driveway, and laydown areas to support safe access and efficient material flow. Coordinate material locations, staging areas, packaging supplies, visitor access, and preparations for inspections. Report damage, compromised packaging, storage concerns, housekeeping issues, and security risks to the Materials Management Team and the responsible parties. Material Movement & Logistics Coordinate transfers between warehouses, laydown yards, fabrication areas, carriers, and outbound destinations. Arrange trucking and support load sequencing, access, container offloads, crane and rigging schedules, and staging readiness. Confirm required handling information is available and escalate missing instructions, equipment, or controls before work proceeds. Update location and status records after each movement. Planning, Reporting & Issue Resolution Maintain a daily and weekly look-ahead of deliveries, pickups, transfers, inspections, offloads, and priority material needs. Prepare concise material status, location, shortage, discrepancy, damage, and readiness updates. Monitor capacity and delivery congestion; recommend sequencing adjustments and follow open actions to closure. Coordinate resolution of documentation, identification, inventory, dama…

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