Materials Clerk

Description: POSITION SUMMARY The Materials Clerk supports the daily operations of the Materials Management Department by receiving, storing, distributing, and maintaining medical, clinical, and general supplies throughout Cibola General Hospital and affiliated locations. The position is responsible for maintaining accurate inventory, replenishing established par levels, processing departmental supply requests, verifying incoming shipments, and ensuring supplies and equipment are delivered to the appropriate departments in a timely manner. The Materials Clerk maintains Materials Management storage and receiving areas in a clean, organized, safe, and survey-ready condition and provides responsive customer service to clinical and non-clinical departments. CGH's existing Materials Management Clerk description similarly assigns responsibility for receiving and accounting for supplies shipped to the hospital/clinic and distributing both patient-chargeable and non-chargeable supplies. ESSENTIAL FUNCTIONS Receiving and Distribution Receives, unloads, inspects, and processes incoming supplies, equipment, and other materials. Verifies quantities and items received against packing slips, purchase orders, and other receiving documentation. Identifies shortages, damaged shipments, incorrect items, and other discrepancies and promptly reports them to the Materials Manager or designee. Dates and processes receiving documentation according to department procedures. Determines the appropriate destination for received supplies and equipment and delivers them promptly to the requesting department. Maintains appropriate documentation and tracking information for equipment received by the hospital. Assists with packaging, documentation, and shipment of materials or equipment being returned, repaired, or otherwise sent from the facility. These responsibilities preserve the receiving and equipment-control requirements in CGH's existing description, including PO verification, serial-number tracking, discrepancy reporting, and routing new equipment through Maintenance before departmental issuance. Inventory and Supply Management Stocks and replenishes assigned hospital and clinical supply areas according to established par levels. Fills departmental supply requisitions accurately and timely. Performs routine and cycle inventory counts as assigned. Monitors inventory levels and communicates potential shortages, stock-outs, overstock conditions, and other inventory concerns. Rotates supplies appropriately and identifies expired, damaged, obsolete, or recalled products for appropriate disposition. Maintains accurate inventory transactions and documentation within the hospital's materials management processes or systems. Organizes supplies so that items are readily accessible, properly identified, and maintained in designated storage locations. Assists with adjustments to par levels as directed by Materials Management leadership based on utilization and department needs. O*NET's current occupational framework similarly identifies receiving/counting stock, inventory replenishment, orderly storage, invoice/receipt comparison, and distribution of materials as core stockroom functions. Department Support Responds professionally and promptly to supply requests from hospital and clinic departments. Retrieves and delivers supplies required for routine departmental operations. Assists with maintaining exchange carts, supply carts, and other designated inventory areas. Works collaboratively with clinical departments when replenishing patient-care supply areas. Communicates backorders, unavailable supplies, substitutions, and other supply concerns to Materials Management leadership. Assists with physical inventories and inventory reconciliation as assigned. Storeroom and Safety Maintains the storeroom, receiving area, supply rooms, carts, shelving, and work areas in a clean and orderly condition. Follows applicable hospital safety, infection-prevention, storage, a…

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